Position: Senior Property Manager
The position holder will report directly to the Head of Management.
He/she will oversee and direct property management activities related to organization’s diverse residential and commercial portfolio and will be responsible for the overall successful operations of the sites.
Duties & responsibilities include:
Facilities Management
- Managing and leading change to ensure minimum disruption to core activities.
- Supervise activities of Property Coordinators to ensure the department operations meet or surpass industry standards.
- Set and monitor performance goals and ensure compliance with laid down policies and procedures.
- Establishes and maintains relationships with colleagues in other departments within the Company
- Develop and maintain relationships with suppliers, vendors, contractors and all other service providers.
- Review and approve all property purchases recommended by Team members.
- Participate in and engage team in Company safety program and ensure compliance with all safety rules & regulations.
- Manage contractors that have been engaged for services.
- Responding appropriately to emergencies or urgent issues as and when they arise.
- Examine all contracts for goods & services. Authorize contracts in accordance with Company policies and procedures and in accordance with budgetary guidelines.
- Participate in operationalizing new sites by ensuring all requirements (pre & post) have been met and ensure a smooth handover from Owners.
- Work with department staff to ensure maximum use of CRM software.
- Participate in interview, recruitment, selection, training and evaluation process for department staff, including annual leave management.
- Work closely with board members and attend monthly board meetings.
- Hold regular meeting (once a fortnight) with department staff for the purpose of reviewing policies and procedures, discussing problems or concerns related to the sites.
- Hold regular meeting (once a fortnight) with department staff for the purpose of reviewing policies and procedures, discussing problems or concerns related to the sites.
- Ensure all Permanent Site files have been updated with the latest information such as; contracts of service provider, lease, land rent & rates, insurance, fire certificates etc.
Financial
- Charge and Collect rents and other fees in accordance with lease agreements.
- Recommends changes to rents and fees in accordance with market changes.
- Responsible for the preparing and development of the annual property management operations budget.
- Review and analyse monthly financial statements.
- Oversee and ensure all yearly statutory payments and relevant renewals have been processed such as Land rates & land, fire certificate, audit fees, single permit, signage licenses, insurances etc
Debt Control
- Regularly review & monitor collection of debtors.
- Follow procedures outlined in the lease agreement for late collection and work closely with the Credit Controller to process timely evictions.
Leasing
- Monitor resident/tenant turnover.
- Ensure all properties are let out on timely basis.
- Create lease renewal policy and enforce.
- Review and approve all applicant files prior to move in.
Qualifications & Experience Required;
- Real estate related degree. Masters an added advantage.
- At least 5 years relevant experience in similar capacity.
How to Apply:
Only applications with similar experience shall be contacted. Please specify, job title & current/previous salary (gross pay) on subject line.
Kindly email cover letter & updated resume (word document format) to: recruitment@covenantexecutives.co.ke
Use this format please on subject line: Senior Property Manager, current/previous Gross Pay (XXXXXX insert salary).
Note: Consider unsuccessful if not contacted within 7 days.
Kindly, do not apply if you lack real estate experience. No need to apply if you had previously applied before.