Procurement Coordinator Jobs at Plan International

Procurement Coordinator Job Responsibilities

• Timely processing of procurement requests to ensure goods and services are purchased and delivered in time to facilitate project implementation at the same time ensuring the organisation receives value for money in compliance with set policy guidelines.
• Liaise with the user and technical departments to ensure accuracy of the procurement plans and that specifications on PRs meet market standards and user requirements.
• Absolute adherence to the procurement guidelines for responsiveness and ensure their correct implementation by all the staff.
• Maintain and update the supplier database which is able to adequately serve the needs of the hub programmes at all levels in liaison with the Snr. Logistics & Procurement Coordinator.
• In liaison with the senior logistics and procurement coordinator, oversee open and closed tender procedures and performs bid analysis together with the Tender Committee and minutes well filed.
• Provide technical guidance to the requesters on offers received and best services to be procured taking cognizance of value for money, specifications and quality issues in compliance with set policy guidelines.
• Prepare purchase orders/contracts and ensure all approvals are obtained, purchase orders delivered to the relevant suppliers and acknowledgement received.
• Liaise with the requesters to ensure goods and services requested are received and the necessary documentation satisfactorily done (goods received notes/invoices etc).
• Follow- up and ensure timely delivery of requested supplies and materials and keep the concerned project staff informed on the status of the delivery. Conduct first review of vendor invoices to ensure compliance with the order submitted before submission to finance for payment processing.
• Track contract implementation status and generate reports of project completion status.
• Weekly update of the procurement tracker to ensure accuracy.

Qualifications for the Procurement Coordinator Job

• Degree in procurement and supplies management, Business Management or relevant training in Logistics procedures and systems.
• A minimum of three (3) years of progressive NGO experience in procurement, contract management, administration or related area.
• Experience in the supply chain modules of any ERP and CIPS accreditation is desirable.
• Demonstrated ability to use latest MS Office applications & SAP operations.
• Experience on VAT exemptions procedures and Knowledge of Kenya Government procurement requirements.
• Strong negotiation and networking skills is a pre-requisite.
• Analytical skills is desirable.
• Presentational skills and problem solving prowess in a complex work environment is critical.
• Willingness to learn and ability to work in a collaborative and inclusive manner.

How to Apply

Apply here for the Procurement Coordinator Jobs