Purpose: The Country Finance Officer is responsible for the recording and reconciliation of all financial transactional data of the Country Office including review and code financial information; prepare and process documents to disburse funds and make deposits; compile and review information for accuracy; and maintain records.

• Coordinate the purchasing function
• Provide guidance and support to the Finance Assistant to enter all invoices into the accounting system and allocate them against purchase orders
• Deal with supplier queries regarding payments
• Coordinate and manage the process to setup new suppliers in the accounting system
• Maintain and update supplier information and do relevant background checks and terrorist/debarment checks
• Ensure that direct debits payment are checked to supporting documentation and correctly recorded in the accounting system
• Run the creditor report at month-end
• To ensure monthly payment reports are produced for the cash flow analysis

• Establish and maintain a process for staff travel and salary advances
• Process travel requisitions and related staff advances
• Enter staff expenses into the accounting system (reimbursements and/or advance liquidations)

• Check bank accounts and print statements
• Prepare the month-end debtors report and ensure all income is allocated correctly
• Ensure that internal bank transfers are correctly managed
• Follow up on outstanding Grants Receivable and other accounts receivable accounts

• Prepare the monthly bank reconciliations for the main operating account for submission to the Country Finance Manager
• Prepare monthly reconciliations of payroll control accounts
• Prepare monthly reconciliations of payables and  receivables accounts
• Accruals and prepayments reconciliation
• Follow up on reconciling items above and pass correcting entries where necessary

• Assist the Country Finance Manager with the creation of annual country budgets and donor project budgets, expenditure analysis and donor reporting

• Provide support to the Country Finance Manager in managing the timesheet submissions of all country staff
• Update all personnel changes to HR at HO before the cutoff date
• Process payment of approved payroll to staff and ensure deductions are remitted to relevant bodies PAYE, NHIF, NSSF, WIBA, HELB
• Update staff medical insurance
• Oversee HR filling

• Maintain the fixed asset register and reconcile the sub-ledger and general ledger on a monthly basis
• Liaise with the Logistics Assistants to bi-annually to conduct asset checks as per the asset register
• Provide updates of assets to insurance service provider

• Support the Country Finance Manager in liaising with the Finance and Support Services unit at HO to close the month-end in time and conduct all relevant reconciliations

• Review all vehicle usage reports from Nairobi and regional office(s) and prepare allocations on a monthly basis
• Perform spot checks on vehicle management documentation and follow up on missing/incomplete documents with Logistics Assistants
• Maintain an updated list of preferred vendors in the regional office(s)
• Provide confirmation to service providers to render services and/or goods upon approved requests
• Ensure adherence to set timelines for payments to service providers and/or staff

• Recognized Accounting / Business degree
• CPA qualification is an added advantage
• At least 5 years’ work experience in a related role

• Focused and versatile team player that is comfortable under pressure
• Analytical and problem solving skills
• Structured and process driven
• Computer skills including the ability to operate computerized accounting, spreadsheets and word processing programs at a highly proficient level
• Excellent interpersonal skills; ability to work on own and within various teams
• Ability to manage competing tasks; ability to prioritize and produce high level outputs consistently
• Demonstrated track record of integrity, professionalism and transparency