The strategic purpose of the Programme Operations Department is to ensure excellent delivery of all MSK programme activities and the development and funding of new work.
The Manager Project Manager will assist with the administration and day to day coordination of the project team.
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Key Responsibilities and Measures
This position has the following key responsibilities:
- Lead the successful delivery of MSK’s major projects through multiple service delivery channels
- Support with monitoring and reporting on program progress against set Key Performance Indicator (KPIs)
- Project activities successfully implemented
- Service delivery KPIs (CYPs) achieved
The activities include:
- Lead on all aspects of project implementation, in partnership with internal and external stakeholders
- Ensure all costs are correctly coded and work with others to address under and overspends
- Together with the Donor Compliance Advisor, lead participatory budget forecasting sessions to
- Monitor and proactively ensure adherence to workplans, budgets and targets
- Engage at the central and county level to facilitate successful implementation of project activities
- Support donor visits as required
- Actively coordinate and participate in consortium meetings, during ASRH TWG meetings, internal TWGs meetings
- Actively coordinate with partners of the consortium working with CIFF funds
- Support relevant communication with consortium partners, the donor (CIFF) and others as required
- Support engagement with national and county governments
- Work closely with other ASRH partners to ensure better synergy and maximise on impact
- Minutes of meetings
- Project targets achieved
- Projects spent fully according to budget and budget changes communicated in good time
- Project staff, private providers and others receive the correct funds in a timely manner
- All project expenses correctly coded
- Donor and partner visits are successful
- Develop and compile reports and make presentations on major project activities across MSK service delivery channels progress on a regular basis to MSK’s management team including relevant external reporting
- Support the dissemination of ASRH focused routine program monitoring and results on various operational research across MSK service delivery channels and regions both internally and externally
- Work with external evaluation team
- Reports and presentations
- Budget reports
Qualifications:
- Bachelor in relevant subject, Masters preferred
- Demonstrated experience working in leading major, donor funded health projects in Kenya
- Financially literate with experience managing multimillion USD budgets
- Experience managing participatory budget forecasting forcast exercises
- Able to solve problems and respond to crises with grace and creativity
- Able to manage a heavy and fluxuating workload
- Proven experience developing reports for donors and external audiences
- Experience in managing teams
- Strong I.T skills
- Proven experience in community promotion
Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
Initiative
- Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
- Thinking creatively and outside of the box so that ideas generated create a positive outcome
- Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
- Being responsive to changing priorities and demands
- Planning, prioritising and organising work to ensure work is accurate and deadlines are met
- Sharing information and knowledge whilst maintaining confidentiality
- Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
- Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
- Drive and determination to deliver results
- Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
- Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
- Motivation towards achieving quality results to maximise potential
- Working as part of a team by being supportive, flexible and showing respect for each other
Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other not relatives) should be submitted to info@sheerlogic.co.ke on or before 11th December 2015
Only shortlisted candidates will be contacted
NB: Please clearly indicate in the subject line as “Major Projects Manager”