Job Title: Administration Assistant
Reference: AA_2015
Recruiter: Altima Africa Ltd
Contract: Permanent
Location: Nairobi
Available: ASAP
Profile Introduction: Our Client is a leading Insurance company with operations across the Greater East African region.
Our client seeks to recruit a self driven individual for the position of Administration Assistant – Reporting to the General Manager (Operations).
Minimum Requirements
- University Graduate;
- Have at least 2 years work experience in Office Administration work;
- Be proficient in MS Word, Excel and PowerPoint; and
- Excellent verbal and written communication skills;
Job Specification
- Receive and respond to all incoming calls for the department and maintain detailed records of all the issues, especially those not addressed satisfactorily;
- Attend to all incoming clients and refer them on who should assist;
- Prepare general correspondence i.e memos requesting for cheques and follow-up with finance for payment
- Collect all incoming mail from the mailroom and distribute for further action;
- Organize departmental meetings and ensure minutes of the meeting are sent to the departmental members on time;
- Maintain the Head of Department’s diary and book appointments as well as travel arrangements for the HOD;
- Manage departmental stationery re-order levels and request for departmental equipment’s when need arises including branches (Brochures);
- Assist in compiling and maintaining departmental leave days; Ensure all machinery are operational i.e. printers, extensions;
- Maintain departmental files so that information is easily accessed and
- Perform other duties as instructed by Management;
Competencies
- Excellent communication skills;
- Reliable and Dependable;
- Honesty;
- Great Interpersonal Skills;
- Speed and Accuracy and
- Customer Focused.
How to Apply
If you are qualified and up to the challenge visit www.altimaafrica.com/careers.php and apply online by 5pm 30th June 2015
Please note that only qualified candidates will be contacted
Our client is an Equal Opportunity Employer