The Academic Model Providing Access to Health Care (AMPATHPlus) is a program under the auspices of Moi Teaching and Referral Hospital (MTRH) and Moi University whose aim is to provide sustainable efforts in access to health care.
AMPATHPlus supports the Ministry of Health in eight (8) counties in western Kenya region, with a catchment population of an estimated 3.5 million people.
Applications are invited for the following vacant position in the AMPATH Plus Program:
Post: Senior Accountant
1 Post
Site: AMPATH CENTRE
The Role: Reporting to the Finance & Administration Manager, AMPATHPlus, the incumbent will among others be responsible for the following:-
Accounting:
- Supervise and perform accounting functions including, but not limited to book keeping, reconciliations and reporting.
- Develop, implement, modify and supervise document recordkeeping and accounting systems, making use of current system technology.
- Analyze and review budgets and expenditures as per donor requirements.
- Develop, maintain, analyze budgets and prepare periodic reports that compare budgeted costs to actual costs.
- Prepare forms and manuals for accounting and bookkeeping personnel and direct their work activities.
- Survey operations to ascertain accounting needs and recommend, develop and maintain solutions to business and financial problems.
- Appraise, evaluate and inventory real property and equipment, recording information such as the property’s description, value and location.
- Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts and document business transactions.
- Establish, maintain and coordinate the implementation of accounting and accounting control procedures.
- Prepare and review budget, revenue, expense, payroll entries, invoices and other accounting documents.
- Monitor and review accounting and related system reports for accuracy and completeness.
- Resolve accounting discrepancies.
- Recommend, develop and maintain financial databases, computer software systems and manual filing systems.
- Supervise the input and handling of financial data and reports for the Program’s automated financial systems.
- Interact with internal and external auditors in completing audits.
Reporting & Analysis:
- Actively assist in preparation of monthly project reports and accompanying schedules, worksheets and narratives, including “Budget vs. Actual” variance reports.
- Provide follow-up and documentation of significant variances.
- Participate in completion of monthly, quarterly and annual regulatory filings; preparation of Quarterly and Annual Statutory Statement /Schedules.
Audits & Examinations:
- Assist with annual external audit and in preparing assigned schedules for the annual and interim audit.
- Test and receive final approval for system reports required for management, financial reporting and general ledger reconciliations.
- Examine financial transaction supporting documentations to ensure completeness, accuracy, timelines and allowability of costs.
- Authenticate source documents for all financial transactions.
Banking / Cash
- Coordinate and resolve various issues with bank such as cleared check differences, bank fee anomalies, targeted balance calculations and enhancements to online services.
- Act as a bank liaison delivering RTGS & SWIFT and collect any required bank documentation
- Managing the cash transfer process in liaison with appointed CIT service provider and the Bank
- Supervise banking of revenue
- Oversee the processing, tracking and reconciling payments through the web based M-pesa platform.
- Review daily transactions via internet Banking portal for all bank accounts.
Accounts Receivable
- Charged with the responsibility of proper donor invoicing within standard polices reflective of the donor requirements.
- Work with any and all personnel to assure timely and accurate invoicing occurs by interfacing with section heads, coordinators and managers.
- Manage employee advances/imprests.
- Manage cash application making sure all cash receipts are applied properly to respective budget line items.
- Assure that the institutional standard template regarding invoice sample is in place for every donor.
- Assure timely payment of invoices.
- Monthly reporting of invoicing totals/aging totals/cash receipts/invoice adjustments.
- Explain billing invoices and accounting policies to staff, vendors and clients.
Proposal Budgeting
- Have knowledge in budget preparation, implementation, monitoring and variance analysis.
- Prepare budget justifications/narratives for proposal budgets.
- Have knowledge on applicability of cost principles and regulations.
- Be able to check allowability costs, cost transfers and shared costs.
- Ensure prior approval for direct costs.
- Identify and classify appropriately costs in proposal budgets.
Others:
- Conform with and abide by all regulatory guidance and internal policies & procedures.
- Document policies, procedures and workflow for assigned areas of responsibility.
- Provide accounting policy orientation for new staff.
- Other duties as may be assigned.
Qualifications:
The ideal candidate should:-
- Should be a holder of a degree in accounting, finance, and/or business administration from a recognized University and a Masters Degree in a relevant field.
- CPA (K) finalist and a member of ICPAK.
- Five years of experience in a similar position; experience with donor funding financial operations preferred.
- Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles/IFRS.
- Knowledge of financial and accounting software applications.
- Knowledge of US federal financial regulations and financial regulations of other major donor funding agencies will be an added advantage.
- Ability to analyse financial data and prepare financial reports, statements and projections.
- Knowledge of Kenyan Law affecting financial transactions e.g. Income Tax Act, Employment Laws, NSSF Act, NHIF Act.
- Active listener , critical thinker , able to monitor/assess performance of oneself, other individuals, or organizations to make improvements or take corrective action, good judgment and decision making, active learner and ability to communicate effectively in writing as appropriate for the needs of the audience.
Terms of Employment: The successful candidate will be employed on 2-year contract terms with competitive salary and allowances.
Candidates who meet these requirements and are interested should submit their applications, copies of certificates together with detailed Curriculum Vitae giving details of their current remuneration to:
The Chief of Party
AMPATHPlus Program
P.O. Box 4606-30100
Eldoret
So as to reach him/her on or before 11th June, 2015.
Applications can also be received at ceo@ampath.or.ke
NB: Only shortlisted candidates shall be contacted.