AIX Kenya Administrative Associate Job Opening in Babadogo Nairobi 2015
Job Title: Administrative Associate
Location: Nairobi, Babadogo
Scope: Provision and oversight of the administrative functions within the organization, including the internal corporate image, procurement and supplies management.
Required Qualifications / Experience
- Holder of a Bachelor’s degree in Business Administration or a related field
- Additional Procurement certification will be an added advantage
- 2 years relevant experience in administrative support services within a busy work environment
Required Competencies:
- Excellent interpersonal relations
- Excellent verbal and written communication skills
- High level of attention to detail
- Highly effective organizational skills
- Strong multitasking abilities
- High level of computer literacy
- Punctual, reliable and consistent
- Problem-solving and critical thinking skills
Roles and Responsibilities:
General Office Administration (70%):
- Maintains a good look and feel within the office environment;
- Maintaining office efficiency by planning for, purchasing and managing office facilities including the office layout;
- Responsible for inventory management:
- Maintaining and replenishing office inventory including anticipating any needed supplies;
- Ensures regular stock takes for all stationery items;
- Responsible for ensuring stationery items do not get below the minimum allowable reorder level;
- Initiates the procurement process for items at the re-order level;
- Responsible for the distribution of stationery to employees and maintaining accurate records of the same;
- Responsible for ensuring office stationery items are not misused;
- Ensuring the proper filing of office records;
- Scheduling and assigning cleaning staff including following up on work results;
- Responsible for office repairs and maintenance of office equipment.
Procurement (20%):
- Point person for all office related procurement requests;
- Responsible for the procurement of all office consumables;
- Administers procurement requests by obtaining the relevant authorizations prior to purchase in accordance with the organizational procurement policy;
- Responsible for assisting management in implementing and enforcing adherence to the procurement policy within the organization.
Travel (10%):
- Organize travel arrangements for staff i.e. Visa/Passport renewal drop off and pick up;
- Arrange for transport for employees on official duty by liaising with pre-approved transport providers;
- Liaise with Finance for payment to transport providers (i.e. Taxis) provided the transport was approved by the relevant authorizing parties;
- Responsible for arranging for transport and accommodation for employees travelling outside the country;
- Responsible for processing travel allowance (per diem) in accordance with the existing organizational policy.
Performing other related duties as and when required by management.
eMail: joinus-kenya@jumia.com
eMail: joinus-kenya@jumia.com