Supply Chain Assistant Job at RVR in Nairobi Kenya October 2014
Rift Valley Railways
Position: Supply Chain Assistant
Payroll Position: Supply Chain Assistant
Category: Planning and Control
Reports Directly To: Supply Chain Controller
Reports Indirectly To: Materials Manager
Direct Reports: Nil
Indirect Reports (Numbers): NIL
Purpose: Responsible to work with customer department to plan the requirements for locomotive parts, oversee the follow-up and expediting of purchase orders and to update the end users as to the delivery status of orders placed.
- Work with rolling stock department to determine the resources needed to meet all locomotive parts requirements.
- To help determine the specifications for the parts needed.
- To monitor inventory levels and coordinate with procurement and materials stores to maintain adequate levels of parts and materials.
- To monitor scheduled deliveries from suppliers.
- To expedite materials from suppliers to avoid delays in delivery.
- To continually work to improve delivery times, cost and quality of materials from suppliers in collaboration with category buying officers and end users
- To work with locomotive category buying officers to improve performance of suppliers
- To follow up and ensure payment to suppliers as per negotiated terms
- Supporting planning and forecasting of parts requirements
- Evaluation of supplier delivery performance based on predetermined criteria and updating score cards
- Participating in and engaging suppliers in quality improvement initiatives
- Preparation and submission of material delivery reports to Management and Internal customers
- Any other duties as may be directed by the Supply Chain Manager-Procurement
Academic and Professional Qualifications
- Minimum ‘O’ Level. Bachelor’s Degree in a related discipline is preferred.
- Diploma in Purchasing and Supply Management
Knowledge, Experience and Skills
Knowledge
- Inventory Management
- Planning and forecasting
- Purchasing/Procurement Procedures
Experience
- Minimum 5 years’ experience in a busy organization
- Must be able to work under intense pressure/deadlines
Skills
- Computer proficiency MS Office and ERP
- Good Interpersonal skills
- Good language skills (English and Swahili)
- Good communication skills both oral and written
- Good negotiation skills
- Flair for detail/analytical
Main External Contacts:
- Local and Overseas Suppliers
Main Internal Contacts:
Customers
- Rolling stock/Mechanical department
Suppliers
- Locomotive parts stores
- Materials Planner-Inbound
- Locomotive category buying officers
Key Performance Indicators
- On time delivery
- In full delivery
- Average lead time per order
- Lead time variability
- Forecast accuracy
- Purchase Order backlog level
How to Apply:
Suitably qualified applicants should submit their application letters, with detailed CVs including a day time contact phone number and email addresses citing the relevant job title, before 15th October 2014 to:-
eMail: recruitment@rvr.co.ke
Only shortlisted candidates will be contacted