(KShs 98K – 125K)Accountant Job Opening at Marie Stopes in Nairobi Kenya June 2014
Role: Accountant
Reports To: Finance Manager
Liaises With: Finance department and the other Departments
Duty Station: Nairobi
Salary: Kshs. 98,755 – 125,913
Purpose of the role: The Accountant works in a team with the Management, Treasury, other Accountants, and Grants Manager and reports to the Finance Manager. S/he is part of the Finance Department.
The purpose of this role is to support the process that ensures that financial reports are timely and accurate and department meets standards of management of sound planning and management of the organization’s finances with the aim of helping achieve long term financial sustainability.
Management and reconciliation of creditors accounts
The activities include:
The activities include:
- Receive supplier invoices and corresponding support documents from procurement department
- Maintain the integrity of data processed and posted by validating codes supplied by budget holders
- Review documentation for completeness including prior coding by budget holders and post invoices to the expense and creditors ledger
- Prepare payment vouchers to settle outstanding creditors accounts in line with agreed credit period
- Post monthly amortization of PACKARD loan into SUN
- Review and reconcile Aged creditors schedule monthly. Ensuring that all payments have been properly allocated and errors cleared
Maintenance of Fixed Asset Register
The activities include;
The activities include;
- Receive and update FAR in Sun System with documents supporting new acquisitions, and disposals
- Proactive recording of transfer of assets to different locations
- Ensure that posting to the FA accounts for acquisitions are accurate and above the capitalization threshold
- Advise relevant staff about major asset acquisitions/posting to ensure adequate insurance cover is maintained
- Advise relevant staff of major asset disposals to remove from insurance listing
- Prompt liaison with relevant staff to ensure that assets are uniquely labelled to tally with unique reference in SUN
- Run monthly depreciation expense on Sun Systems and post to GL
- Perform annual asset verification and tie to FAR
- Prepare FA schedule for annual audit
Intercompany Accounts posting and reconciliation
The activities include:
The activities include:
- Receive and process approved payments related to all intercompany accounts in MSK and MSI regional Office
- On a monthly basis, share detailed transaction listings and support documents with the MSI countries/programs with the monthly activity
- Perform monthly reconciliation of intercompany accounts, ensuring that unreconciled items are followed up and posted on a timely basis
Preparation of MSI Regional Office monthly Accounts
The activities include:
The activities include:
- Upload the approved annual budget in SUN system
- Receive and process approved payment requests from MSI Regional office
- Prepare monthly MRP with narrative for review by FD by 10th of every month
- Review and reconcile aged creditors/debtors schedules monthly ensuring that all payments/receipts have been properly allocated and errors cleared
- Follow up and collect outstanding debtors and settle creditors accounts when due
- Reconcile all control accounts monthly and pass adjusting/correcting entries correctly as necessary
- Maintain the integrity of data posted/processed by validating codes supplied by budget holders
Manage accruals account
Activities include:
Activities include:
- Regular monitoring and prompt clearing of balances in accruals account as appropriate
- Ensuring that accrual accounts are regularly reconciled and balances supported by accurate schedules
Posting of monthly payroll journal
Activities include:
Activities include:
- Receive monthly payroll details from HR department
- Prepare and post fully coded and analysed payroll journal by the end of each calendar month
- Any other duties that may reasonably be required of post holder
- Preparation of monthly cash request to MSI
- Minimize foreign exchange losses in all transactions and flag up potential losses in a timely fashion
- Participate in year-end stock take exercise
- Bank agency duties as required
Qualifications
- Bachelor Degree in finance or related fields from a recognised institution of higher learning
- Professional certification – CPA (K)
- Experience with SUN system required
Experience
- Minimum five years’ work experience especially in INGO
- Private sector experience desirable
Skills Required
- Possess excellent IT skills
- Good organisational skills
- Ability to influence and communicate effectively
- Ability to work with minimum supervision.
Attitude / Motivation
- Initiative
- Innovative
- Effective Communication
- Responsive
- Working Efficiently
- Sharing Information
- Focus on Learning
- Commitment
- Driven
- Accountable
- Embracing Change
- Motivated
- Team Player
Applications quoting the position title with detailed CVs with contact details of 3 referees (1 of which should be immediate, 1 former supervisor and any other) should be submitted to:
People and Development Dept
pd@mariestopes.or.ke
Marie Stopes Kenya
On or before 1st July, 2014.
Due to the urgency of the position, applications will be reviewed as they come.
Only shortlisted candidates will be contacted
NB: Please clearly indicate on the subject line as ‘Accountant’
Marie Stopes Kenya is an equal opportunity Employer