Human Resources & Operations Advisor Job at Ipas Africa Alliance Nairobi Kenya 19th June 2014
The Ipas Africa Alliance based in Nairobi and focuses on regional policy change and improving reproductive health programs in multiple Africa countries is hiring for a Human Resources & Operations Advisor position based in Nairobi.
Reporting to the Senior Finance & Operations Manager, the position is responsible for HR, logistics, procurement, IT and general administration functions.
S/he coordinates and collaborates with International Sr. HR Advisor in coordinating HR activities.
Specific duties and responsibilities includes:
Human Resources
- Facilitate hiring of staff and consultants along with appropriate documentation in consultation with International HR Advisor.
- Facilitate execution of employment letters, contracts and sub-contract agreements as necessary for the program implementation along with fulfilling of compliances as necessitated by Ipas.
- Coordinate new hire orientation.
- Coordinate the annual and mid-year appraisals for necessary action.
- Coordinate and manage the benefit plans including Pension, Medical Insurance among others.
Office Management
- Ensure appropriate vendors are sourced to provide internet, voice connections, housekeeping, security, travel, computer & equipment maintenance, office supplies and print supplies.
- Review the functioning of the office equipment and consult with staff concerned on their upgrades/ replacement as required.
- Introduce appropriate and cost effective technologies for better functioning for all concerned in the office.
- Assist in purchase of office equipment by obtaining quotes, verifying them, collecting the required approvals and issuing of purchase orders.
- Negotiate rentals for office spaces when required, prepare lease agreements and track them.
Required skills, abilities and experience
- A bachelor’s degree in Business Administration or any related Social Science.
- A higher Diploma in HR is necessary.
- A Certificate in Purchasing & Supplies is highly preferred.
- At least 3 years’ of professional work experience in HR and Operations preferably with an International NGO.
- Have a strong understanding of labor laws and policies and experience in managing employee needs and concerns including conflict resolution, staff motivation, and management of staff development initiatives.
- Ability to supervise administrative staffs.
- Ability to multi-task and communicate effectively with professional consultants, service providers and staff alike.
- Well organized, can competently and independently assume broad responsibilities for complex administrative functions.
- Proficiency in Microsoft Office and Windows Operating System.
- Fluency in written and spoken English.
- Ability to organize people and activities.
Application details:
Applicants should submit a cover letter and CV to: hrrecruit@ipas.org.
We do not accept phone calls but we encourage you to visit our website: www.ipas.org before applying or send your queries to hrrecruit@ipas.org.
Deadline for applications is 30 June, 2014.
Due to anticipated volume of applications, only qualified applicants will be contacted.
Ipas is an Equal Opportunity Employer.