Job Grade & Salary Scale: Grade 4
 

• Support the PO HIV/GBV in the analysis of the gender and HIV sectors in Kenya and global developments.
• Support the PO HIV/GBV in the ongoing development of the programmes, evaluation of the existing programmes and design of any new programmes.

• Support the PO HIV/GBV in implementing the two programmes, with a particular emphasis on HIV.
• Carry out regular field trips to partners and communities to ensure ongoing oversight of the programme.
• Support partners to meet their reporting schedules (financial and narrative) ensuring that all reports respond to the relevant programme indicators and are in line with organisational policy and institutional funding requirements.
• Using the Partner Capacity Building Framework, develop partner capacity building plans to strengthen and support partners in areas where they are weak, and together establish clear targets and indicators and review on a regular basis.
• Ensure that all relationships with partners are in keeping with the principles and values set out in the organisational Partnership Policy.
• Promote accountability of partners to target communities within a Safeguarding Programme Participants context and to professional standards.
• Facilitate learning amongst partners and ensure that this is captured and shared, including with colleagues in Trócaire.
• Ensure that learning from any mid-term reviews or programme studies is implemented.
• Under the guidance of the PO HIV/GBV, and with the administrative support of the Programme Assistant, implement all administrative (Document Library and Agresso) procedures in relation to project and programme management to a high standard.

• In line with the M&E Framework and under the guidance of the PO HIV/GBV ensure that partners have appropriate monitoring and documentation systems in place to gather the information needed in a timely fashion.
• Support the PO HIV/GBV to review and assess programme progress, including through regular partner meetings
• Support the PO HIV/GBV to complete the Annual Programme Review process ensuring that the review provides clear evidence of progress and challenges and that it meets internal and external reporting requirements.
• Support the PO HIV/GBV in undertaking mid-term and end of programme evaluations in line with the organisational policy.
• Ensure that strategies and learning from the evaluation process is explicitly incorporated into future partner project proposals.
• Aim to adopt evaluation methodologies that maximise opportunities for learning for Trócaire and the Partners.

• Ensure that all financial reports are reviewed and signed off by the Finance team.
• Work with the POs and Kenya Finance Officer to ensure that all existing partners have completed the Partner Governance and Finance Capacity Assessment and that it is undertaken with new partners prior to making any commitments.
• Ensure that partners are aware of the grant management and reporting requirements of back donors and where necessary provide training and support to partners in order to meet these demands.

• Under the guidance of the PO HIV/GBV, gather stories of change.
• Contribute to HO communications initiatives, including accompanying visitors to the field.

• Support the PO HIV/GBV, PM and RIFO in identifying new institutional funding sources for the programmes.
• Under the guidance of the PO HIV/GBV, collect relevant data from partners in support of funding proposals.
• Support the POs to ensure that all institutional funding for the programme is managed in line with donor requirements and that reports are compliant with donor needs, including IA and Trócaire’s internal needs

• Promote and strengthen partnership with government particularly in building capacity of duty bearers in target communities.
• Under the guidance of the PO HIV/GBV participate in relevant thematic working groups, networks and learning forums, nationally and possibly internationally in order to improve programme and advocacy learning, sharing and impact.
• Coordinate with the PO HIV/GBV to ensure effective communication with the organisational programme team in Maynooth.

• Play an effective role within the HIV/GBV Integrated Programme and Kenya Country Programme teams.

• Work collaboratively with colleagues at country, cross country and global levels, to contribute to the achievement of broader organisational goals.
• Provide material for Trócaire’s Communications, Campaigns, Fundraising and Education units as required.
• Deliver on other tasks as agreed by the PO HIV/GBV, the CD or the Programme Manager

• Professional qualification in an appropriate technical subject or subject relevant to development/ community work/ health and project management

• Coordinating or managing development programmes through local partners
• HIV prevention and response programming
• Program planning and monitoring
• On the job training of partners
• Program cycle management including strong experience in documentation, monitoring & evaluation work
• Financial management
• Donor reporting
• Experience of working with international donors
• Experience of working in support of national NGOs and partners in developing countries
• Proven experience in capacity building processes and techniques, and the provision of technical advice through on the job training
• Representational skills

• Concrete and action oriented person
• Good communication skills, both facilitating and presenting but also producing written work of a high quality in English
• Strong analytical, documentation, problem solving, interpersonal and negotiation skills
• Ability to organize his/her work independently, ability to prioritize, meet deadlines and multitask
• Good inter-personal skills with the ability to communicate sensitively to a broad range of people and organisations within a cross cultural context
• Ability to work effectively within a team and in support of colleagues, and to provide leadership and direction for the small team, retaining courtesy in stressful environments
• Proven organisation and administration skills, including familiarity with standard IT packages and their applications and specifically Excel.
• Commitment to a partnership approach
• Willingness to work out-of-office/weekend when necessary, in response to work demands
• Flexibility