He/she will monitor adherence to Solidarités International accounting / financial / administrative procedures and donor procedures as well as to the laws of the country in which intervention is taking place.

• Ensure the smooth running of the finance/HR department through the good implementation and use finance/HR tools with the team.
• Support in trainings the future log/admin manager in North Horr;
• Provide support to admin managers team through workshop;
• Implement the training policies that have been written/ the grievances policies/ the external HR survey for salary grid benchmark.

• Line manager: Country Director
• Line report(s) on base: immediate assistants
• Functional manager: Desk finance officer, headquarters HR and Financial director, HQ internal control Director
• Functional report(s): the entire mission (excluding HoM) for finance/HR/administrative matters

• Marsabit programme (arid lands/pastoral context)
• Mandera programme (arid lands/pastoral context- insecure area: suspended due to funding issues)

• Gedo programme (arid lands/riverine/pastoral context- conflict zone)
• Lower Juba programme (arid lands/pastoral context- conflict zone: currently suspended due to funding issues)
• Galgaduud programme (arid lands/pastoral context- conflict zone)

• Somalia: ECHO, OFDA, French Cooperation, UNICEF, UN-CHF
• Kenya: EuropeAid, DFID

• Marsabit: Security risks in Marsabit are generally low, but the risk from vehicles accident is higher than in Nairobi. There is also a moderate risk of banditry on some routes in Marsabit. Clashes between Kenyan tribes have recently occurred but have not affected our areas of intervention.
• Mandera town and Takaba town support bases located in Mandera County (Kenya): High risk of abduction compared to the rest of Kenya. In case of a field trip in the area, strict procedures are followed and security clearance must be provided before planning a field trip.
• Dadaab (Kenya) support base (supporting Lower Juba programme): High risk of abduction compared to the rest of Kenya, but SI’s office/accommodation is located in the main UNHCR compound, which is considered very secure. Security clearance must be given in order to access the area.
• Meeting points inside Somalia: Ad hoc visits to conduct workshop and training for the Somalia based team could be conducted in secured locations. Assessments will be soon implemented. The admin coordinator is expected to go to these meeting points.

• Identify administrative partners
• Follow the development of exchange rates, prices and salary levels

• Define expenditure cycle and authorization thresholds and ensure compliance with the purchase validation cycle
• Supervise the consolidation of the mission’s monthly closing accounts (SAGA)
• Consolidate and check the Allocation boards
• Prepare, monitor and revise the mission’s financial programming
• Supervise the preparation and monitor the yearly audit for the NGO Board
• Complete the consolidation of monthly budget follow up and ensure that the mission remains financially stable
• Connect budgetary consumption with activity progress. Propose changes if necessary
• Monitor the mission’s operating costs
• Train the mission’s senior staff in how to use the budget follow up tools and to Excel software
• Prepare and consolidate the financial sections of proposals
• Integrate the new donor contracts into the financial management of a mission’s projects, adhering to SI procedures
• Be the focal point for donors’ financial/HR matters
• Co-lead monthly meeting on project follow-up with coordination and program team

• Supervise the preparation on audits or inspections done on the mission
• Ensure the link and be the focal point for HQ internal control department
• Conduct regularly audits at field level

• Manage the cash flow between headquarters and the mission, and ensure that bases receive supplies
• Ensure that the cash box and safe are well kept and that funds are secure in all the bases
• Compile and monitor cash flow forecasts and forward them to headquarters
• Be the regional focal point for cash flow (South Sudan)

• Participate in welcoming and administrative briefing of expatriate and national personnel
• Supervise that recruitment and hiring procedures are respected: verify mission recruitment needs, post profiles and contracts
• Supervise the archiving, handling and security of SI personnel files
• Inform the coordination teamsregarding the methodology, objective and purpose of performance reviews and ensure that they are set up
• Drive the implementation and improvement of SI training policy and monitor staff development (career plan)
• Ensure that disciplinary procedures are respected and confirm eventual sanctions
• Supervise that salaries get confirm before payment
• Ensure that statements and payments are issued to the relevant organizations
• In conjunction with headquarters and HoM, take part in defining SI salary and social policies and ensure they are implemented. 
• Evaluate risks linked to changes in compensation and social policies
• Drive the implementation of legal systems for representing and consulting in-country personnel and support the management and settlement of conflicts
• Conduct meetings and communication with personnel
• Ensure the update of the mission organization chart
• Update the rules of procedure and the HR manual to follow the developing legal framework or any changes in the understanding of this framework
• Participate in abuse and risk prevention
• Ensure that any litigation is administratively monitored and represent SI before administrative and legal authorities if required
• Supervise the administrative management of expatriate human resources

• Work with HR manager to define HR/Finance personnel needs for the mission and recruit according to allocated resources and to Solidarités International’s operational strategy
• Coordinate, plan and supervise the activities of the HR/Finance team
• Train and appraise the HR/Finance team
• Lead HR/Finance team meetings

• Negotiate and draw up partnership contracts with local partners and ensure that they are followed and respected
• Supervise paper and digital filing, as well as ensuring the security of administrative documents
• Supervise the quarterly mailing of administrative archives to headquarters after internal inspection
• Select and contract a lawyer who will examine legal issues and limit any legal risks

• Ensure regular financial, HR and administrative reporting to headquarters, on a schedule defined in the administrative calendar
• Consolidate and publish financial reports, following financial donors ‘procedures
• Establish and maintain relationships with the administrative authorities at a national level. 
• Carry out constant judicial monitoring, keep up-to-date with local employment laws, check information collected with law firms and insert it into Solidarités International’s documentation
• Organize and run information and coordination meetings
• Ensure that Solidarités International’s in-country registration is followed up
• Take part in meetings relating to financial aspects, represent Solidarités International when asked/delegated to do so
• Act as a link between headquarters and the field for all matters relating to finance/HR

• 2 to 5 years of experience within an International NGO;
• Minimum of 2 years of experience in a similar position, at coordination level in an international context;
• Minimum of 2 years of experience in managing institutional donors contracts and budgets (budget construction rules, reporting , administrative/financial negotiations, etc.) especially the French cooperation (CIAA, CDC), the UN agencies (UNICEF, UNHCR, CHF) and the European Commission’s institutions (ECHO and EuropeAid);
• Experience in managing audits and internal control;
• Experience in team management, trainings, and planning;
• Previous experience of remote management context is an advantage.

• Good knowledge of financial guidelines of the major institutional donors (EU, ECHO, DFID, OFDA, CIAA, CDC, French institutions, UNHCR,UNICEF);
• Good knowledge of financial and HR reporting to the major institutional donors (EU, ECHO, DFID, OFDA, CIAA, CDC, French institutions, UNHCR,UNICEF);
• Good knowledge of SAGA and Homere;
• Good knowledge of Excel (PTT, formulas, etc.);
• Good interpersonal skills when dealing with auditor firms

• Rigorous;
• Calm and diplomatic;
• Capacity to propose new ideas and put them into action;
• Good communication and training skills;
• Ability to connect with other stakeholders and team members;
• Strong capacity to work independently and with initiative;
• Ability to manage heavy workload, delegate tasks/responsibilities and to constantly reassess priorities;
• Ability to work in a multicultural team;
• Ability to meet deadlines.