HR & Staff Matters

• Coordinating personnel recruitment, including external advertisements and internal job postings and assisting management in scheduling of interviews.
• Developing and Implementing staff operating manuals.
• Opening of new staff files, maintenance of existing staff/HR files in the safe, filing all the HR documents in their respective files, keeping records of all ex-staffs for future references.
• Collecting & compiling all Applications data for future use.
• Preparing appointment letters and necessary orientation documents for new members of staff.
• Preparing certificate of service for any out-going staff timely.
• Facilitating booking and paying for trainings and compiling status reports of the same.
• Compiling leave schedules and filing of leave forms in respective files.
• Compiling and coordinating Periodical staff Assessment and review.
• Coordinating with the Finance Office to ensure the staff Salaries & Benefits are paid timely.
• Review, Shortlist and contract staff Medical Providers.
• Review, Shortlist and Contract Financiers to provide staff with staff loan facilities.
• Review, Shortlist and Contract Pension Scheme managers for the staff.
• Review, Shortlist and contract reputable Sacco Societies for staff enrolment.
• Review, Shortlist and contract staff trainers in team building courses as well as other courses for staff self development.

• Supervising the operations of the Administration Staff and updating the Team Leader.
• Supervising and providing guidance to the Office Assistants and Delivery Staff to ensure that the Company’s correspondence/mail and parcels are delivered and collected accurately within the stipulated timelines.
• Monitoring day to day delivery and collection of parcels to clients and updating the Team Leader.
• Coordinating performance with weekly review meetings and updating the Team Leader.
• Carry out Periodical Assessments to the staff working under.
• Setting and Monitoring the kitchen budget.
• Supervising the quality of meals being prepared by the Chef.
• Managing the kitchen store.
• In liaison with the Chef, preparing the menu vis-a-vis budget
• Supervising the day-to-day performance of the front office Staff/Receptionist.
• Ensuring PR standards to Clientele is maintained.
• Ensuring cleanliness of the front office and ensuring all required facilities thereto are in place for the convenience of clients.
• Assessing the performance in liaison with the Team Leader.

• Managing and organizing the diary and scheduling appointments for Team Leader.
• Coordinating and managing all the other related Business interests effectively and keeping the Team Leader well informed at all times.
• Managing the correspondence requirements in the Team Leader’s office, drafting, typing and dispatching correspondence efficiently.
• Photocopying, scanning and binding documents for the office.
• Taking and relaying accurate and timely messages from telephone callers and visiting clients, and answering queries where possible in regard to the Team Leader Office.
• Facilitating hospitality requirements in the Team Leader’s office as is necessary.
• Handling all Clients for the Team Leader in a professional manner
• Maintaining a comprehensive filing system as follows; filing documents, receipts, schedules e.t.c accurately into respective files; maintaining an updated register of files in the Team Leader’s office.
• Maintaining the safe in the Team Leader’s office and custodian of safe keys and the combinations thereof.
• Coordinating official travel and accommodation requirements for the Team Leader, Partners and all Staff within the Firm as is necessary.
• Collating and execution of visa application documents for the Team Leader’s travel and other members of Staff.
• Liaising with key personnel at the preferred cab services provider for official Staff transport purposes.

• Manage the offices/premises and ensure all facilities within are functioning and operating as required and updating the Team Leader.
• Oversee and co-ordinate repairs and maintenance of the building/offices.
• Ensuring safety of office fixtures and furniture’s and updating the Team Leader of any issues/new arising.
• Interview, Shortlist and Contract all Service Providers.
• In liaison with the Caretaker(s) and Security Officer(s) and coordinating the day to day running of the premises.
• Keeping proper records of all fixed assets, equipment and machinery in the premises and a record of their service requirements.
• Liaise with the security firm/company contracted by the Firm to ensure the facility is secure in line with existing contract/terms and updating the Team Leader.

• Liaising with relevant individuals and external organizations to arrange meetings, prepare agendas and draft minutes.
• Assisting in coordinating logistics of all Company events including Training and meetings by ensuring that there is consistent follow-up on the Firm’s intentions and achieving successful closure of such events.
• Preparing budgets for the official functions and overseeing their implementation and control.
• Facilitating weekly, monthly and quarterly Employee Meetings.

• Co-ordinating with all Departments and Branches for Partners and Departments evaluation.
• Maintaining running summaries of all staff Balance Scorecard.
• Evaluating the summaries quarterly and updating the Partners on the performance.

• Bachelor of Arts or Bachelor of Science in human resource management. A Masters in HRM is preferred.
• A minimum of five (5) years experience in human resources personnel and administrative management.
• Experience working in a law firm will be an advantage
• Must have experience with human resources and administration functions associated with an organization with multiple office sites.
• IHRM certification preferred
• Computer skilled, with advanced knowledge and experience in Microsoft Office, Excel, PowerPoint, Access, Data Base applications, and Human Resource Information Systems software.
• Must have a demonstrated record of success in playing a key role in a fast growing, entrepreneurial driven organization composed of very bright, energetic and results oriented individuals.