Employment Vacancy for WFP Senior Procurement Assistants in Nairobi Kenya January 2014
Vacancy Announcement No. VA-002/2014 (Position Number: 14-0014770)
Contract type: Service Contract
This position is open to qualified Kenyan nationals only.
Major Duties and Responsibilities:
Under the direct supervision of the Head of Procurement Unit, the incumbent will be responsible for the following duties:
- Guide, train and supervise support staff engaged in the processing of procurement reports and returns from Area Offices;
- Analyse, control and maintain data from various sources in procurement systems and take corrective action as necessary;
- Respond to procurement queries from staff in the unit and elsewhere in the Programme;
- Initiate administrative actions related to procurement information;
- Update and track processing of procurement actions;
- Prepare purchase orders and contracts for review by the Procurement Officer;
- Prepare statistical tables and standard reports;
- Oversee and provide guidance on data input and validation into procurement related databases;
- Maintain relevant internal databases, files and keep track of contractual agreements;
- Verify claims for accuracy and conformance with procurement rules and regulations;
- Manage and coordinate negotiations including contract disputes and claims;
- Brief/debrief staff members on issues relating to procurement transactions;
- Evaluate, develop and recommend procedures. Interpret and assess the impact of changes and make recommendations on follow up actions;
- Draft or prepare correspondence to respond to enquiries; review correspondence drafted by other assistants prior to clearance by Procurement Officer;
- Perform other related duties as required.
Education: Secondary school education, preferably supplemented by technical or university courses in a field related to procurement, business administration, finance, logistics and supply management.
Experience: At least five years of progressively responsible support experience including atleast three years in finance, human resources, audit, evaluation or related fields and at least one year at G5 level or equivalent.
Language: Fluency in both written and spoken English is a requirement.
Knowledge:
- Knowledge of WFP manuals in the area of procurement.
- Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems.
- General knowledge of UN system administrative policies, rules, regulations and procedures.