HEAD MANAGEMENT SUPPORT UNIT Job Vacancy at UNDP in Kigali Rwanda 2014
Location : Kigali, RWANDA
Application Deadline : 02-Jan-14
Additional Category: Management
Type of Contract : FTA International
Post Level : P-4
Languages Required : English
Background
UNDP Rwanda established a new organizational structure to align the Country Office capacities with the new country programme and UNDAP priorities. UNDP Rwanda works in the context of the One UN pilot/Delivering as One which adds another layer of complexity and places additional expectations and burden on the country office.
Under the guidance of the Country Director, the Head MSU acts as quality assurance advisor to Senior Management on all aspects of CO programme. The Head MSU provides advice to the Country Director and supports the programme units on strategic planning, Monitoring and Evaluation, audit, implementation of the Internal Control Framework and Result Based Management policies, resource mobilization and donor reporting, and financial management of the UNDP Rwanda programming portfolio.
The Head, MSU works closely with the Operations team, acting as a bridge and enhancing information sharing between Programme and Operations Units and providing programmatic support to Operations functions.
The Head of the MSU will work with the One UN Monitoring and Evaluation Group to ensure the effective implementation of the evaluation policy of the UNDAP 2013-2018 and initiates and manages thematic and cross-cutting evaluations. The Head of the MSU ensures that evaluations are designed and managed to assess the relevance, effectiveness, efficiency, impact and sustainability of results, evaluations are carried out in a credible and systematic manner; evaluation lessons and recommendations are used for programme design, and contribute to the implementation of the UNDAP priorities and results.
Duties and Responsibilities
Summary of Key Functions:
- Support the alignment of UNDP programmes and projects to the strategic framework of the CCPD 2013-2018 and the UNDAP 2013-2018;
- Coordinate with the UNDP Programme Units and Operations Units to ensure the Country Office adheres to and complies with corporate policies and dashboards;
- Provide policy advice to Senior Management of the Country Office on quality assurance and compliance issues.
- Oversee UNDP Rwanda’s Monitoring and Evaluation policies and procedures and provide quality assurance to the evaluation processes;
- Represent the Country Office in the One UN Monitoring and Evaluation Group;
- Facilitate knowledge building and knowledge sharing on monitoring and evaluation;
- Provide support to the implementation of RBM;
- Support to forge strategic partnerships and resources mobilization and ensure timely donor reporting;
- Ensure sound planning and monitoring of financial resources of the UNDP programme in Rwanda;
- Ensure compliance to UNDP audit policies;
- Oversee the implementation of the UNDP communication strategy;
- Manage the Management Support Unit consisting of 4staff members.
As a member of the CO management team, provides policy advice, coordinates, and ensures the strategic planning for the UNDP programme focusing on achievement of the following results:focusing on achievement of the following results:
- Support the operationalization of the CCPD 2013-2018 and the UNDAP 2013-2018 in collaboration with the main partners and other UN Agencies;
- Coordinate with other units in the Country Office the IWP and the ROAR and other corporate planning and results reporting exercises;
- Support the CD in business processes mapping and establishment of internal Standard Operating Procedures in Results Management and control of the workflows in the Programme Units;
- Support and coordinates knowledge building and management in the Country Office.
Provides effective quality assurance of full cycle of programming from formulation to implementation achieving the following results:
- Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results;
- Ensure effective monitoring and evaluation with the aim of measuring the impact of the CO programme;
- Ensure effective implementation of the Internal Control Framework in collaboration with the Operations Unit
- Establish a quality and accountable reporting system;
- Coordinate the audit exercise among programme, project and operations staff and ensure compliance with audit quality standards and timeframes.
Establishes and maintains strategic partnerships, supports resource mobilization and communication focusing on achievement of the following results: focusing on achievement of the following results:
- Ensure effective and efficient clearance and implementation of the cost-sharing trust fund agreements;
- Coordination of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.;
- Alignment of areas of cooperation based on strategic goals of UNDP, country needs and donors’ priorities;
- Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing and trust funds, and One Fund;
- Ensure the implementation of the UNDP communication strategy;
- Ensure timely and quality donor reporting;
- Participation in inter agency and donor meetings and represent UNDP in various forums as required.
Ensure sound planning and monitoring of programme financial resources focused on the following results:
- Strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations;
- Implementation of effective internal controls, proper functioning of a client-oriented financial resource management system;
- Regular monitoring of the CO delivery, resource mobilization, TRAC Allocation, revenue management and cost recovery;
- Periodic monitoring of dashboards and exceptions, identification of remedial actions;
- Participation in project’s audit, control and follow up;
- Head of the MSU performs the function of Manager Level 2 in Atlas development projects transactions approval in line with the Internal Control Framework.
Management of the Management Support Unit focused on the following results
- Supervise a Management Specialist and Programme Finance Associate for providing senior management with programme resource analysis for effective planning of resources;
- Supervise the Communications Analyst and One-line Media analyst;
- Build the capacity of the national staff in the MSU.
Key results
The key results have an impact on the overall success of the country programme and reaching CCPD goals. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards;
- Promotes the vision, mission, and strategic goals of UNDP;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Functional Competencies:
Knowledge Management and Learning
- Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
- Ability to lead strategic planning, results-based management and reporting;
- Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources;
- Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery;
- Ability to implement new systems and affect staff behavioral/ attitudinal change.
Management and Leadership
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates good oral and written communication skills;
- Demonstrates openness to change and ability to manage complexities.
Required Skills and Experience
Qualification
- Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.
Experience
- 7 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments;
- Experience in the usage of computers and office software packages, experience in handling of web based management systems
Language requirement
- Fluency in English.
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