Human Resource Officer Job Opportunity in Kenya November 2013
Our client a micro finance company is urgently looking for a Human Resource Officer.
Requirements:
- Bachelor’s degree in business with a focus on Human Resources
- Postgraduate Diploma in Human Resources will be an added advantage
Minimum Required Experience:- 2 years human resource generalist experience
- Excellent Planning & Organizing/Work Management Skills
- Structured thought process Strategic thinker
- High Integrity, Confidentiality and Tact capabilities
- Ability to work under pressure and meet deadlines
- Results driven and goal focused Self motivated
- Excellent communication and interpersonal skills
- Fluent in oral and written English & Kiswahili
- Excellent Teamwork/Collaboration ability Proficient computer skills
- Sound core knowledge of applicable labour legislation
- Change Agent Problem Solving / Judgement skills.
Key Performance Areas:
HR Administration
- Preparation of job descriptions in conjunction with the Head of HR and the relevant departmental heads;
- Responsible for maintaining and updating employee files;
- Responsible for the preparation and issuance of employee contracts;
- Responsible for conducting exit interviews with all staff who exit the organization and assists in managing the exit process
- Ensures timely inclusion of employees in Group Life, WIBA and Medical Insurance schemes immediately upon attainment of permanency
Leave Management:
- Responsible for regular updating of the leave register and filing of all leave forms
- Follows up with the branches to ensure all leave forms are received by the HR department;
- Responsible for regular updating of the leave accruals register
- Liaises with the branches and other departments in the preparation of leave planners.
- Staff Loans Management
- Receives, processes and forwards staff loan applications for approval by the various departmental heads prior to payout
- Maintains and updates the various staff loan registers within the region
- Receives documentation for new appointments and ensures it is processed within the set timelines;
- Prepares relevant documentation for transfers, promotions and terminations
- Assists in updating human resource policies as and when required;
- Ensures that all reports are sent to the relevant parties as per the agreed upon timelines;
- Responsible for conducting HR reference checks / character references for all employees within the first month of employ.
- Maintains records of bursaries and assists in monitoring the progress of beneficial
- Liaises with various departments to ensure performance appraisals are carried out accordingly and the assessments are received within the HR department within the agreed upon timelines.
Recruitment
- Assists in the recruitment of staff within central support departments in the region;
- Conducts preliminary interviews and screens applicants for basic compliance with position qualifications;
- Schedules final interviews and follows up with departmental heads to provide feedback on each candidate.
- Responsible for taking candidates through online assessments as and when required
- Liaises with recruitment agencies to fill vacant positions as and when required
- Sits in the recruitment motivation sessions to critically analyze the interview reports for all candidates and provide recommendation for appointment
- Ensure all recruitment policies, procedures and techniques are adhere
- Ensures vacancies are filled with the suitable candidates within the agreed upon timeliness
- Maintains a recruitment scorecard as per the annual staff budget.
Payroll Management
- Responsible for the preparation and timely submission of monthly payroll schedules
- Updates the monthly payroll with the details of new employees, transfers, promotions and exits while ensuring accuracy of data;
- Ensures that all payroll changes are authorized prior to implementation
- Responsible for the preparation of incentive schedules based on monthly scorecards, from the monthly operational reports.
Training and Development
- Assists in conducting new staff orientation;
- Assists the Head of HR in identifying training needs within the organization;
- Assists the Head of HR in the co-ordination of skills audits and training and development initiatives to address competency gaps and skills needed within the re
- Responsible for maintaining accurate training records.
Employee Relations and Welfare
- Assists the Head of HR in drafting summaries of hearing proceedings and sits in place of the Head of HR as an independent body in his / her absence;
- Assists the Head of HR in providing guidance on company policies and procedures and in-country legislation to line management and other employees, so as to ensure that employment conflict is effectively managed
- Liaises with Staff Welfare representatives across the branches for the co-ordination of staff welfare initiatives across the region;
- Assists in the implementation and management of the Benevolent Fund and SACCO.
General
- Coordination and completion of adhoc HR projects as and when they arise;
- Any other duty in accordance with the human resource function as and when required
If you meet the above minimum requirements, kindly email us your cv to;
Recruiting Consultant,
Frank Management Consult,
Nyaku House, 1st Floor, Hurlingham
Emails: info@frank-mgt.com / Hresourcefrank@yahoo.com