Deputy Executive Secretary Jobs recruitment at Association des Assureurs du Rwanda November 2013
Association des Assureurs du Rwanda
JOB TITLE: Deputy Executive Secretary
REPORTS TO: Executive Secretary
As a part of ASSAR administration support staff the Deputy Executive Secretary be working under the Executive Secretary.
PRIMARY RESPONSIBILITIES
-Prepare correspondence, reports, and materials for publications and presentations;
-To monitor the implementation of instructions ASSAR;
-Maintain Board members and Executive Secretary calendar.
-Prepare and maintain ASSAR expense report.
-Assist the Executive Secretary to Setup and coordinate meetings and conferences
-Assist the Executive Secretary to Create, transcribe, and distribute meeting agendas and minutes.
-Collect from insurers or any other partner of the statistical data on, analyze and disseminate to users;
-Keep track of the local Co insurance and establishing of regular reports (monthly, quarterly, annually) on the situation of co-insured risks, premiums paid and claims registered;
-Perform general clerical duties to include but not limited to: photocopying, mailing, and filing
-Maintain hard copy and electronic filing system.
-Research, price, and purchase office furniture and supplies.
-Supervise support staff.
-Other duties as assigned by the Executive Secretary.
DUTIES include the following
-Computer word processing and produce graphics an reports, correspondence, mail shots, articles and newsletters;
-Creation and maintenance of computerized reports;
-Organization of boards and management meeting
-Taking meeting minutes;
-Assist the Executive Secretary in organizing conferences, seminars, workshops and other meetings; -Management of all general filling and office functions;
-Project a professional company image through in-person and phone interaction;
-Other duties as required by the Executive Secretary;
EDUCATION, SKILLS AND RELEVANT EXPERIENCE
The skills, abilities, experience and knowledge outlined below provide a summary of what is required to carry out this job effectively. They also form the selection criteria on which the decision on who to appoint will be made. Please ensure that you show how you meet the criteria outlined below in your application.
Essential
-Strong knowledge of secretarial and administrative procedures;
-Strong knowledge of Microsoft Offices and databases; > Experience of manipulating databases and numerical data and presenting them in a way in which they can be easily interpreted;
-Strong knowledge of customer service principles and practices;
-The ability to meet deadlines, including production work to an agreed timetable
-Good fluency in both written and oral English and French; > Good professional presentation skills;
-Excellent organizing and planning;
-Typing skills averaging 50 wpm;
Desirable
-A general knowledge of administrative procedures in Insurance Company or NGO;
-Experience of and administrative role in an Insurance Company or NGO; Excellent analytical and problem solving and attention to details;
-Relevant Qualifications
-Bachelors Degree diploma in Economics, Statistics or Management; > At least 5 years relevant professional experience.
Applications clearly indicating the vacancy with Curriculum Vitae and academic qualifications copies should be addressed and sent to:
Executive Secretary of ASSAR (Association des Assurers du Rwanda) Office Located at Second Floor, Prestige House, near Rwandex
Deadline of submission: 15th November, 2013 at 5 pm.