General Responsibilities / Duties
 

• Receive, direct and relay telephone messages and fax messages;
• Direct the First Nations Members and the general public to the appropriate staff member & Pick up and deliver the mail;
• Open and date stamp all general correspondence & Maintain the general filing system and file all correspondence;
• Assist in the planning and preparation of meetings, conferences and conference telephone calls & Make preparations for Council and committee meetings;
• Maintain an adequate inventory of office supplies & Respond to public inquiries;
• Provide word-processing and secretarial support

• Develop and maintain a current and accurate filing system;
• Monitor the use of supplies and equipment;
• Coordinate the repair and maintenance of office equipment

• Answer all incoming calls and handle caller’s inquiries whenever possible;
• Re-direct calls as appropriate and take adequate messages when required;
• Greet, assist and/or direct students, visitors and the general public

• Assist the Executive Director and other staff as requested;
• Provide administrative services for the Managing Director

• A Diploma/Degree in Business Administration/Management/ Commerce.
• K.C.S.E Mean Grade C+ and above and B in English.
• Experience in Administration with at least 1-2 years in the related field.
• Skills in I.T are a requirement.
• The incumbent must have proficient knowledge of office administration and the ability to maintain a high level of accuracy.
• She must be a mature lady, result oriented, and keen to details.
• Should possess excellent communication, organizational and interpersonal skills.
• Aged between 26 and above.