Provide support for tenders and contracts for procurement of goods and services .

• Provide a comprehensive stores and purchasing function to meet the needs of the business.
• Prompt and accurate processing of accounts associated with store and procurement activities.
• Efficient and timely procurement of goods and services.
• Tenders and contracts for the procurement of goods and services provide value to business and meet the needs of client

• Provide comprehensive stores and purchasing function to the business including:
• Supervision of store and yard staff.
• Ensure adequate supplies of day to day items required by the laboratories are held in store for issues when necessary.
• Provide maximum accountability for goods held in stock.
• Ensure store items are issued in a manner which provides maximum accountability of goods issued and works charged.
• Ensure adequate supply contracts are in place for items regularly used by Management to ensure maximum price competitive purchasing.
• Ensure materials, equipment and services are procured in accordance with standing contractual commitments made by management.
• Manage stores systems to ensure prompt attention to accounting queries.
• Manage inventory control.
• Assist with payments of creditor’s accounts and resolution of accounts related issues.
• Ensure that stores are balanced and reconciled with accounting records on a regular basis.
• Monitor and make recommendations to rationalise key supplier agreements, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance.
• Accurate record keeping associated with goods and services ordering, and the receipt and issue of stores and tools.
• Collect, maintain and analyse data relating to procurement activities.
• Identify core purchasing processes and practices and make recommendations which minimise business expenditure on goods and services.
• Administer systems and procedures and make recommendations for implementation and review.
• Administer the orderly control of goods and materials in the stores/laboratories.
• Ensuring stores are kept in a neat, tidy and safe manner at all times.
• Obtain quotes and compile comparable prices to facilitate the determination of future purchases.
• Assist with the development and administration of tenders and contracts for goods and services.
• Maintain tender/contract register.
• Evaluate and report on quotations and participate in tender document development and the tender assessment process.
• Compile relevant documentation and maintain the filing system of suppliers, products, and brochures.
• Ensure there is a fully traceable record in document management system of all relevant correspondence and documents relating to the procurement function.

• Effective communication skills – written, verbal and electronic.
• Effective analytical and problem solving skills.
• Proficient in the use of computers and data entry.
• Sound knowledge of inventory control systems and purchasing procedures.
• Knowledge of computerised and paper systems for management of stores, purchasing, creditors and job costing.
• Familiarity with tendering and contract management processes.
• Experience in procurement practices, stores management, tender management and evaluation and contract management.
• Ability to motivate and develop staff.
• Familiar with the configuration and design of storage systems and manual handling systems for stores functions

• Pays attention to details
• Ability to supervise staff
• Ability and plan and execute plans
• Ability to liaise and work with other divisions, departments and employees

• Ability to communicate convincingly and persuasively
• Ability to work under pressure
• Ability to work as a team member and contribute to team outcomes.
• Trust worthy and ability to exercise a great deal of confidentiality in operations.
• Effective people skills.

• Basic qualification in Chartered Institute of Purchasing and Supplies
• Must be familiar with the Public Procurement Act of Kenya.