Expression of Interest for Revenue Collection System at County Government of Machakos In Kenya 2013
Republic of Kenya
County Government of Machakos
Expression of Interest for Revenue Collection System
Introduction
The County Government of Machakos was established by the Constitution of Kenya 2010, article 176. The County covers an area of 6,208 km2 with a population of 1,098, 584 (2009 National Census).
The County of Machakos consists of five (5) Town Boards including Machakos, Masaku, Mavoko, Kangundo and Matuu.
The County Government of Machakos wishes to implement a revenue collection system that stops revenue leakages, ensures adequate information to the County customers, maximizes on revenue collection to support the Government’s development agenda and services delivery to her citizens.
The proposed solution should ensure transparency of the revenue collection processes, embedded control mechanisms, data security and reliability.
Objectives of the Revenue Collection System
The specific objective of the assignment will be to deploy a revenue collection solution that meets the following minimal features.
- Supports collection from multiple revenue streams including single business permits, market stalls, parking fees, real estates, land rates, etc.
- Works within existing communication infrastructure and does not contravene any existing laws
- Provides real time transaction reports on a secure central server that must be accessible on web and mobile platforms.
- Integrates with existing key systems including MS Dynamics ERP system, IFMIS, IPPD, GPay, LAIFOMS, and SMS Gateway Systems.
- Maps the County revenue sources including real estate property, market stalls, etc.
- Supports both cash and cashless options including mobile money, credit cards, etc.
- Works in both online and offline modes as a safeguard from network failures.
- Facilitates supervision, monitoring and enforcement.
- Provides adequate information to payers (customers).
Scope of Work
The scope of work for the successful consultant will include;
- Implementation of a Revenue Collection System
- Carry out appropriate system integration
- Training of County Revenue Staff and System Administrators
Deliverables
The assignment should ensure the following deliverables:
a) Supply, installation of the solution which includes servers, hardware and software.
b) A revenue collection solution with 99.9% availability.
c) Technical and operational training to County Government revenue staff and the system administrators.
d) Appropriate documentations and manuals.
e) Minimum of one year hardware and software warranty with comprehensive service level agreement and a 24/7 local technical support.
Qualification Requirements
In order to carry out this assignment, County Government of Machakos wishes to engage a professional IT firm to implement the Revenue Collection System.
The firms must meet these requirements;
- Meet statutory requirements including Tax Compliance, VAT Certificate and Certificate of incorporation/registration.
- Comply with all Central Bank of Kenya regulations regarding mobile transactions as regulatory framework.
- Comply with Communications Commission of Kenya regulations regarding communication such as Mobile Communications, Wireless Communications, etc.
- Demonstrate evidence of a history and capabilities to handle revenue collection and large number of transactions.
- Demonstrate evidence of the capacity to manage risks associated with projects of this nature.
NB: Applicants will be selected in accordance to the public procurement and disposal act 2005 and be issued with a request for proposal (RFP) documents with clear terms of reference.
Submission of Proposals
Application for this expression of interest must be submitted in two plain sealed envelopes (marked original and copy) and titled: “Expression of Interest: To Implement Machakos County Government Revenue Solution”
Only those bidders that comply with the mandatory requirements listed above shall be considered.
The proposals should be addressed to:-
The Interim County Secretary
County Government of Machakos
P. O. Box 1996-90100
Machakos
County Government of Machakos
P. O. Box 1996-90100
Machakos
Proposals must be submitted by 10.00 a.m. on Thursday 22nd August, 2013 and bidders or their representatives may attend the opening at the Board Room located at County Government of Machakos Headquarters off Ngei road, Machakos.