Location: Nairobi
Duties:
- Answer phones and transfer to the appropriate staff member
- Take and distribute accurate messages
- Greet visiting customers and direct them to the correct staff member
- Coordinate messenger and courier service
- Maintain the cleanliness in the office
- Receive, sort and distribute incoming mail
- Monitor incoming emails and answer or forward as required
- Prepare and serve tea and non-alcoholic beverages and biting/snacks to the staff and visitors
- Prepare outgoing mail for distribution
- Fax, scan and copy documents
- Maintain office filing and storage systems
- Update and maintain databases such as mailing lists, contact lists and client information
- Retrieve information when requested
- Update and maintain internal staff contact lists
- Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
- Type documents, reports and correspondence
- Organize travel arrangements for staff
- Co-ordinate and organize appointments and meetings
- Assist with event planning and implementation
- Monitor and maintain office supplies
- Ensure office equipment is properly maintained and serviced
- Perform work related errands as requested such as going to the post office and bank
- keep office area clean and tidy
- Organization and planning skills
- Work management and prioritizing skills
- Verbal and written communication skills
- Problem solving ability
- Attention to detail
- Accuracy
- Flexibility
- Reliability
- Teamwork
- Diploma and proficiency in secretarial and clerical duties
- strong command of English will be added advantage.
Deadline for applications is on 11th January 2016
Applications to be sent by email to apply@dumaworks.com marking the subject as “2006”, Your Full name & Phone number e.g. 2006, Barack Obama, 07xxxxxxxxx.
(1) cover letter describing your interest (please include your salary expectations / range)
(2) Your Resume (or CV) including references
Applications will be treated confidentially. If you don’t follow these instructions, your application will not go through.
* When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over SMS. The SMS with the test may not arrive immediately. Please be patient. The SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.