Vacancy: Tender & Procurement Assistant
Ref: 103/6/2015
Location: Nairobi
Our client, a construction and engineering company is seeking a Procurement & Tender Assistant
Job Purpose: To produce exceptional quality tender submissions, tailored to the requirements of each individual client, producing the best possible bid for the company.
To carry out research, update records and maintain detailed information as part of a busy and flexible team
Duties & Responsibilities
- Produce quality Pre-Qualification Questionnaires submissions.
- Identify and follow up on all potential leads for prospective business.
- In conjunction with the management team, assist in selecting tenders to pursue based on their relative competitiveness, capabilities and workload.
- Prepare tender submissions in a timely and professional manner
- Prepare and follow up on tender clarification submissions.
- Ensure that tender site meetings are attended and relevant information fed back for inclusion in tenders.
- Keep track and up-to-date records of our prequalified sub-contractors
- Evaluate technical requirements and assigning portions of the scope to various subcontractors and suppliers.
- Source supplier and subcontractor quotations and following up where necessary.
- Evaluate conditions of tender/contract and mitigating the company’s risk exposure.
- Prepare commercial and technical write up on our offer for inclusion in tenders.
- Estimate and prepare accurate schedules of prices.
- Compile and submit reports on tendering feedback on a weekly basis to management.
- Perform any other ancillary and other duties that may be reasonably expected by the company, as and when required.
The Successful Candidate MUST meet the following Requirements:
- Degree/Diploma in procurement or related field
- Minimum of 3 years of experience in procurement and tender preparation
- Highly motivated with strong organizational and time management skills.
- Knowledge and understanding of tendering policies and procedures
- Commercial awareness of tendering and bidding processes
- Good attention to detail with high importance placed on accuracy.
- Strong writing and proof reading skills
- Able to prioritize and work well under pressure to meet strict deadlines
- Excellent analytical and problem solving skills.
- Ability to multi task, working on several projects at any one time
- Quality focused
- Flexible with working hours to ensure deadlines are met.
- Excellent working knowledge of Microsoft Office applications
Interested candidates who meet the above criteria should submit their online application on or before 2nd July 2015 at http://goo.gl/T8sryH
Interviews will go on as we receive applications.
Kindly indicate your current salary and availability in your application.