Major Duties and Responsibilities:

• Operate telephone / switchboard service. ??
• Provide information and assistance regarding telephone numbers and completes certain types of calls.??
• Enquire as to the nature of calls in order to refer to appropriate person or service.?
• Answer internal or external calls (local and long distance) and transfer calls.
• As required, take and relay messages.??
• Greet and direct visitors. Provides assistance to them as required.??
• Maintain a register of room bookings, allocate rooms on request and completes any required forms. ??
• Maintain inventory of office supplies.??
• Receive messages by fax, inform intended recipients or send messages by internal mail. ??
• Send messages by fax as required.?
• Compile and update data related to area of activity.?
• Correct and update electronic telephone directory.??
• Types, photocopies, completes and distributes documents related to reception, telephone service or any other routine document.?
• Use standard office equipment such as personal computer, typewriter, calculator, photocopier and fax machine. ??

• Diploma in Secretarial Studies or Front Office
• 1 year experience in a similar role
• Excellent written and spoken communication skills
• Ability to work in a fast paced environment