Office Administrator Jobs, Administration Jobs, Jobs In Nairobi

Scope: Reporting to Operations Manager.

We are a leading company in petroleum, cosmetics and manufacturing of Home care and Personal care products and are urgently looking to fill the position of a Secretary / Receptionist

Qualifications

• Diploma/Degree in Business Administration and/or secretarial/Management
• At least 2 years working experience as an office receptionist from a reputable and busy office Competencies
• Good typing skills, email correspondence, meeting preparation and office supplies management.
• Typing speed of (40 w.p.m.)
• Preference given to those with some administration background and a sense of responsibility

Responsibilities

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions.
• Maintains security by following procedures.
• Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Serve as the Office Administrator and an assistant to the team by accomplishing related results as needed.
• Computer literacy, good typing skills, accuracy and attention to details.
• Assist and offer support for tasks for Office management, procurement support
• Assist and offer support for tasks for Office management, procurement support
• Management and follow up of the office shared email
• Entering stock sheets, keeping stock of office supplies and place orders when necessary
• Provide front office support including answering telephone calls and receiving visitors
• Arrange mail delivery as requested and provide proper documentation thereof.
• Make calls and rally up stakeholders whenever there are scheduled meetings.
• Ensure that the front desk and telephone have constant coverage and that visitors receive excellent customer service and are made to feel welcome and are treated with respect
• Bookings and reservation of venue for office activities and events

Qualifications

• At least 2-3 years’ experience in a similar administrative position
• Diploma/Degree in business Administration or other relevant fields
• Smart, presentable, confident and well-spoken
• Team player and self-driven
• An organized approach and excellent time management skills
• Excellent communication skills
• The ability to work well as part of a team

How to Apply

Interested applicants should send their CV to hr@ycl.co.ke before close of business 30th May 2019. Clearly indicate the position applied for on the subject line and attach a passport photo.

Kindly only apply if you meet the above requirements. Only shortlisted candidates will be contacted.