Office Administrator Job In Nairobi May 2019

Office Administrator Jobs, Administration Jobs, Jobs In Nairobi

Scope: Reporting to Operations Manager.

We are a leading company in petroleum, cosmetics and manufacturing of Home care and Personal care products and are urgently looking to fill the position of a Secretary / Receptionist


  • Diploma/Degree in Business Administration and/or secretarial/Management
  • At least 2 years working experience as an office receptionist from a reputable and busy office Competencies
  • Good typing skills, email correspondence, meeting preparation and office supplies management.
  • Typing speed of (40 w.p.m.)
  • Preference given to those with some administration background and a sense of responsibility


  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Directs visitors by maintaining employee and department directories; giving instructions.
  • Maintains security by following procedures.
  • Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation.
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations.
  • Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Serve as the Office Administrator and an assistant to the team by accomplishing related results as needed.
  • Computer literacy, good typing skills, accuracy and attention to details.
  • Assist and offer support for tasks for Office management, procurement support
  • Assist and offer support for tasks for Office management, procurement support
  • Management and follow up of the office shared email
  • Entering stock sheets, keeping stock of office supplies and place orders when necessary
  • Provide front office support including answering telephone calls and receiving visitors
  • Arrange mail delivery as requested and provide proper documentation thereof.
  • Make calls and rally up stakeholders whenever there are scheduled meetings.
  • Ensure that the front desk and telephone have constant coverage and that visitors receive excellent customer service and are made to feel welcome and are treated with respect
  • Bookings and reservation of venue for office activities and events


  • At least 2-3 years’ experience in a similar administrative position
  • Diploma/Degree in business Administration or other relevant fields
  • Smart, presentable, confident and well-spoken
  • Team player and self-driven
  • An organized approach and excellent time management skills
  • Excellent communication skills
  • The ability to work well as part of a team

How to Apply

Interested applicants should send their CV to before close of business 30th May 2019. Clearly indicate the position applied for on the subject line and attach a passport photo.

Kindly only apply if you meet the above requirements. Only shortlisted candidates will be contacted.

If you would like to Get email updates of a new Job Vacancies,Enter your email address down here :

Note: Activation required. After subscribing, please go to your inbox and click on activation link