Procurement Assistant Job Opening in Kenya May 2014


Our client is a Hygiene Services company looking for an Procurement Assistant.

To support the business in the provision of materials and equipment used in operations.

Key Areas of Responsibilities

A description of the key responsibilities incumbent in this key post is provided below

  • Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.
  • Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department/school; identify available suppliers for each requisitioned item.
  • Organize and maintain computerized records containing vendor and bid information.
  • Process requisitions into purchase orders using buy speed and any resulting change orders.
  • Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.
  • Maintain and update professional library publications.
  • Perform general clerical duties such as maintaining general files, typing, and data entry, opening mail, and completing and processing standard purchasing forms.
  • Coordinate and schedule meetings and appointments as requested; respond to inquiries which do not require the personal attention of the Country Management.
  • Correspond with vendors regarding prices, product availability, and delivery.
  • Respond to inquiries from school staff regarding requisitions, purchase orders, contracts and pricing information.
  • Performs administrative and secretarial duties for a discipline lead, manager, department, and/or business unit under moderate supervision and direction.
  • Coordination of project procurement documentation (reports, correspondence, presentations, spreadsheets, supplier queries and data, purchase orders, requisitions etc.) including the preparation, formatting, approval and distribution.
  • Coordinates meetings and logistical details for the project procurement team, including travel, off-site meetings and audio-visual requirements. 
  • May attend meetings, record minutes, coordinate catering requests, set-up and clean-up of boardrooms.
  • Data entry, verification and maintenance of an electronic requisitioning system or database.
  • Distribution, maintenance of hard-copy and electronic filing for project procurement records and other files.
  • Organization and prioritization of assignments and taking initiative to follow through on pending items.
  • ‘O’ level certificate
  • Minimum  of a CIPS Diploma in Purchasing & Supply  or its equivalent  
Work Experience:
  • Minimum 3 to 5 years of administrative/procurement experience
  • Experience in the hospitality an added advantage
If you feel you fit the above role,please send your CV to


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