M&E database Assistant needed at World Food Programme Rwanda 2014



VA No:

Type of contract /level:



Duty station:

Date of closure:


M&E database Assistant

Service Contract, SC-5
1 year (renewable based on level of performance and availability of funding)



02 March 2014

Duties and responsibilities:  Under the general supervision of the Head of Programme and the direct supervision of the M&E officer, within delegated authority, the M&E database Assistant will be responsible for the following duties:

RMED/COMPAS data quality control
  • Monitor the overall performance of the M&E Database, Rwanda M&E Database (RMED);
  • Regular checking on beneficiary movement and stock movement to avoid any abnormalities;
  • Compare planned and actual number of beneficiaries and stock movement on a monthly basis;
  • Follow up with Cooperating Partners (CP) Reports on a monthly basis and work closely with field monitors and UNHCR in reporting;
  • Check logistics data, including daily logistics’ Project Status Report (PSR), to ensure that there is no inconsistency between Logistics and Programme data;
  • Investigate CP reports, PSR report, and waybills to resolve discrepancies; and
  • Closely monitor loss data with field monitors and logistics.
Data Processing/Reporting
  • Extract reports as needed from the database;
  • Enter commodity data into the Commodity Movement Processing and Analysis System (COMPAS) on a monthly basis;
  • Prepare CP (Cooperating Partners)-held stock report every month; and
  • Prepare data reporting for the Standard Project Reports (SPRs).
Other Databases support
  • Data entry in One UN Program Monitor (PM) with WFP activities.
  • Database update, development and maintenance
  • Extension and closing of sites in the system based on project documents;
  • Adjust beneficiaries’ baselines, updated planned rations and commodities; and
  • Register new approved projects, modify end dates, and ensure correspondence between RMED and COMPAS codes.
  • Any other duties required by supervisors
Minimum qualifications:
Education: University degree in one of the following disciplines: statistics, information technology, economics, agriculture, geography, nutrition, international development or business administration.
Experience: At least five years of progressively relevant responsible experience, of which at least two years closely related to database management.
Knowledge: strong knowledge of data collection, treatment, database management and manipulation techniques. Advanced computer skills, including at least intermediate skills in windows based word processing, spreadsheet, database, MS Access, the SPSS statistical program. Working knowledge of basic statistics.
Language:Good command of English or French (both written and verbal communication) and working knowledge of the other. A good level in Kinyarwanda.
Desirable Knowledge and Skills (Additional skills which the candidate should possess to provide a competitive edge versus other candidates):
Advanced knowledge of MS Access and the SPSS statistical program. Familiarity with quantitative and qualitative survey techniques. Experience in the design and implementation of food aid programmes; Experience of working on M&E programmes and in project management; Experience in conducting Food Security Analysis; Experience in working with International NGOs, UN Agencies and Government Institutions.
Submission of applications:

An application letter accompanied with an updated detailed CV (including at least names, telephone numbers and email addresses of 3 work referees), photocopies of your Rwandan National ID or work permit, degrees and/or diplomas should be addressed to WFP Representative and Country Director to the following email address:  wfp.rwandavacancies@wfp.org before the deadline of 2 March 2014.

Please put both the vacancy notice number and post title on the application subject. Candidates will be requested to show the original documents before any final decision is made.

  • Qualified female candidates are particularly encouraged to apply.
  • Application without all the above requirements will not be considered.
  • Application materials will not be returned.
  • Please note that only short-listed candidates will be contacted.

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