Procurement Officer and Human Resource & logistics Officer Jobs Vacancies at Road Maintenance Fund (RMF) in Kigali Rwanda 23rd January 2014
The Road Maintenance Fund / Fonds d’entretien Routier is a Fund charged with receiving, effectively manage and disburse fluids for the maintenance of public roads as determined by a Presidential order. (Law No52 BIS/OF 12/12/2006)
The Institution seeks to recruit suitably qualified, experienced, self-motivated and hardworking candidates for the following positions.
1. JOB TITLE: Procurement Officer
JOB SUMMARY:
The job holder is responsible for the effective and efficient management of the Procurement
The Procurement Unit of the Road Maintenance Fund is referred to as the Procurement office and carries out the following functions as provided by the referenced Ministerial Order No 001/08/10/MIN:
RESPONSIBILITIES
Under the supervision of the Director General, responsibilities will include but not limited to the following:
- Supervise the procurement process in Road Maintenance Fund;
- Prepare and publish the annual procurement plan;
- Prepare bidding documents;
- Publish and distribute invitations to bid;
- Receive and safe keeping of bids;
- Obtain approvals for the award of contract from competent authorities;
- Prepare notification of tender award;
- Publish the results of tender;
- Act as Secretary of Tender Committee;
- Monitor contract management:
- Ensure adequate contract execution in collaboration with the concerned department;
- Preparation of reports and maintenance of records;
- Provide information and documents requested by Rwanda Public Procurement Authority;
- Produce monthly reports as stipulated in the procurement regulations;
- Keeping proper procurement proceeding records;
KEY COMPETENCIES
- Self-motivated and with managerial skills;
- Excellent relationship, management and communication skills necessary for interaction with user departments and suppliers.
- Demonstrate knowledge of, and experience with, laws dealing with particularly procurement law and contract negotiation,
- Ability to provide independent advice (orally and in writing) to senior level management on procurement matters;
- Good planning and organization skills;
- Hard working.
- Honest and with integrity
KEY PERFORMANCE INDICATORS
- Timeliness and accuracy of reporting
- Internal and External Audits comments
- End – user satisfaction, reflected by limited customer complaints
- Compliance with statutory and Fund’s requirements and standards
- Level of Productivity
QUALIFICATION, SKILLS, EXPERIENCE
- Bachelor’s degree (A0) in Business Administration, Procurement, Accounting, Public Finance, Law, Civil Engineering, with at least three (3) years of working experience.
- Be proficient in English and French.
- Having worked as a procurement officer in a government institution.
2. JOB TITLE: Human Resource & logistics Officer
JOB SUMMARY:
The job holder is responsible for the effective and efficient management of the Human Resource issues.
The Human Resource Unit of the Road Maintenance Fund is referred to as the Human resource office and carries out the following functions;
RESPONSIBILITIES
Under the supervision of the Director General, responsibilities will include but not limited to the following:
- Responsible for all aspects of Human Resources and payroll functions for FER
- Responsible for development, implementation and evaluation of Human Resource policies and procedures
- Manage, administrate and provide advice and assistance on staff performance management cycle from performance agreements to appraisals and ensure their quality is up to standard.
- Regularly evaluate efficiency of existing performance management tools and advice reviews accordingly
- Follow up on management complaints and staff grievance related to staff performance and advice remedy or escalate to IIR manager for timely intervention
- Promote workplace safety through design of proper working environment and advice management accordingly
- Compile and consolidate each individual’s career development plan to facilitate their implementation.
- Ensure management movable and immovable assets;
- Manage office administrative building and installations;
- Ensure good maintenance of movable assets and technical equipment;
- Make inventory and carry out assets counting,
- Design purchase order forms and make follow up on deliveries;
- Prepare and submit stock reports monthly, quarterly and annually
- Ensure calculation of depreciation
KEY COMPETENCIES
- Self-motivated and with managerial skills;
- Excellent relationship, management and communication skills necessary for interaction with employees.
- Demonstrate knowledge of, and experience with, laws dealing with particularly Human Resource laws and regulations,
- Ability to provide independent advice (orally and in writing) to senior level management on Human Resource matters;
- Good planning and organization skills;
- Hard working.
- Honest and with integrity
KEY PERFORMANCE INDICATORS
- Strategic resource planning
- End-User satisfaction reflected by limited staff complaints
- Timely statutory declaration
- Timely payment of employees’ salaries.
QUALIFICATION, SKILLS, EXPERIENCE
- Bachelor’s degree (A0) in Business Administration, Human Resource management, Law and Public Administration with at least three (3) years of working experience.
How to Apply
Interested candidates should download a job application form from Public Service Commission website (www.psc.gov.rw) or Road Maintenance Fund website (www. fer. gov.rw).
Applicants should submit hard copies (only) of their application letters, job application form, degree certificates, copy of ID, CV and other relevant documents not later than Thursday 23thJanuary 2014 before 5:00 pm, addressed to the Director General of Road Maintenance Fund at the following address: The Director General Road Maintenance Fund
P.O Box 6658 Kigali, Rwanda
Kacyiru Sector,Kamatamu Cell
(Ex-Senate President resident).