Administrative Assistant and Secretary in Central Secretariat Jobs at Ministry of Health in Rwanda 2014

The Ministry of Health is seeking to recruit a temporally of 2 months Administrative Assistant to the office of the Minister of Health and 2 Secretaries in Central Secretariat:

1.      Administrative Assistant to the office of the Minister of Health

Prepare the Minister’s agenda:

  • Prepare appointment schedule
  • Arrange for appointments
Prepare and manage correspondences:
  • To prepare correspondences of the Minister
  • To record, dispatch and assort office mail
  • To manage the filing of documents
  • To ensure telephone communication within the office
  • Read and verify the form and substance of documents submitted to the Minister
  • Forward documents submitted by the Minister to their respective destinations
  • Responsible for handling VIP visitors of the Minister
  • Make logistical preparations for all meeting of the Minister
SPECIFIC REQUIREMENTS
  • Be a Rwandan by nationality
  • A0 in Public Administration, Management
  • A1 Secretariat, in Administration or other relevant field
  • Personal integrity and accountability
  • Excellent communications skills in English and Kinyarwanda. Proficiency in French is an added advantage

2.    Secretary in Central Secretariat
ESSENTIAL FUNCTIONS:
  • Hold the Indicator of letters sent
  • Hold the classification of documents and correspondence for the Ministry in conjunction with the Head of Central Secretariat
  • Receive and direct calls from outside the Ministry
  • Receive and guide people with various complaints
  • Read and correct letters that run through the central Secretariat requiring the signature of authorities
  • Do other tasks given to him by the hierarchical
  • Prepare appointment schedule
  • Arrange for appointments
  • Prepare and manage correspondences
  • To prepare correspondences of the Director
  • To record, dispatch and assort office mail
  • To manage the filing of documents
  • Read and verify the form and substance of documents submitted to the Director
SPECIFIC REQUIREMENTS
  • Be a Rwandan by nationality.
  • A1 Secretariat
  • Personal integrity and accountability
  • Excellent communications skills in English and Kinyarwanda. Proficiency in French is an added advantage.
Applications must include an application form, a photocopy of the degree, photocopy of identity card and two photo passports. Closed envelopes containing the documents requested will be addressed to the Permanent secretary/ Ministry of Health and deposited at the MOH reception not later than January 27th, 2014 at 5.00



If you would like to Get email updates of a new Job Vacancies,Enter your email address down here :

Note: Activation required. After subscribing, please go to your inbox and click on activation link