Administrative Assistant and Secretary in Central Secretariat Jobs at Ministry of Health in Rwanda 2014
The Ministry of Health is seeking to recruit a temporally of 2 months Administrative Assistant to the office of the Minister of Health and 2 Secretaries in Central Secretariat:
1. Administrative Assistant to the office of the Minister of Health
Prepare the Minister’s agenda:
- Prepare appointment schedule
- Arrange for appointments
Prepare and manage correspondences:
- To prepare correspondences of the Minister
- To record, dispatch and assort office mail
- To manage the filing of documents
- To ensure telephone communication within the office
- Read and verify the form and substance of documents submitted to the Minister
- Forward documents submitted by the Minister to their respective destinations
- Responsible for handling VIP visitors of the Minister
- Make logistical preparations for all meeting of the Minister
SPECIFIC REQUIREMENTS
- Be a Rwandan by nationality
- A0 in Public Administration, Management
- A1 Secretariat, in Administration or other relevant field
- Personal integrity and accountability
- Excellent communications skills in English and Kinyarwanda. Proficiency in French is an added advantage
2. Secretary in Central Secretariat
ESSENTIAL FUNCTIONS:
- Hold the Indicator of letters sent
- Hold the classification of documents and correspondence for the Ministry in conjunction with the Head of Central Secretariat
- Receive and direct calls from outside the Ministry
- Receive and guide people with various complaints
- Read and correct letters that run through the central Secretariat requiring the signature of authorities
- Do other tasks given to him by the hierarchical
- Prepare appointment schedule
- Arrange for appointments
- Prepare and manage correspondences
- To prepare correspondences of the Director
- To record, dispatch and assort office mail
- To manage the filing of documents
- Read and verify the form and substance of documents submitted to the Director
SPECIFIC REQUIREMENTS
- Be a Rwandan by nationality.
- A1 Secretariat
- Personal integrity and accountability
- Excellent communications skills in English and Kinyarwanda. Proficiency in French is an added advantage.
Applications must include an application form, a photocopy of the degree, photocopy of identity card and two photo passports. Closed envelopes containing the documents requested will be addressed to the Permanent secretary/ Ministry of Health and deposited at the MOH reception not later than January 27th, 2014 at 5.00