Location: Kisumu

Nature of Job: Full time

Responsibilities

• Office Operations
• Administration and some HR duties
• Maintain office records
• Ensure filing systems are maintained and up to date
• Define procedures for record retention
• Ensure protection and security of files and records
• Monitor and record phone calls
• Control correspondences
• Ensure effective use of petty cash
• Check and maintain attendance report
• Review and approve supply requisitions
• Maintain office equipment /inventories
• Manage petty cash, pay casuals and liaise with accounts on all payments
• Manage and maintain the MD’s diary and email accounts
• Respond to emails as much as possible, dealing with appointments-preparing appointment schedules
• Ensure busy diary commitments, papers and travel arrangements are managed effectively
• Schedule meetings on behalf of the MD
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate
• Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in
• Prepare correspondence on behalf of the MD, including the drafting of general replies
• Minute general meetings as required and complete research on behalf of the MD
• Keep and retrieve files.
• Ensure guests meeting with the MD are well taken care of
• Provide a service that is in line with the MD’s work habits and preferences

Qualifications

• Diploma/Degree in Business Management or a related field
• 3-5 years’ experience as an office admin/Secretary/PA
• Male candidates are encouraged to apply
• Excellent typing skills, speed and accuracy essential
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organizational skills
• Excellent communication skills, both verbal and written
• Professional telephone manner
• Proven ability to work under pressure and on tight deadlines
• Confident personality with an ability to multitask
• Well presented
• Flexible and mature approach with ability to work unsupervised

How to Apply

If qualified send CV stating your experience, skills and qualifications to recruitment@britesmanagement.com

Only the shortlisted candidates will be contacted.