IRC Kenya is working to achieve optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems and staff capacity to adhere to IRC policies and procedures and donor compliance.
Cash & Bank payments processing
- Maintaining both Kshs. and USD petty cash at the set limits and take responsibility of any cash differences arising.
- Ensure that there is sufficient petty cash at all time for both Ksh. and USD for smooth operation
- Ensure all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.
- Ensuring that authorizations on the payments requests are in line with the approved limits per the delineation chart
- Preparation of petty cash spreadsheets to upload stage ready for review by SFO at the end of the month.
- Ensure that a supervised petty cash counts are performed every Friday.
- Critical monitoring cash float given to the regional, TU unit and Admin.
- Devise a cash replenishment schedule to minimize weekly bank visits
- Ensure authorized receipts are correctly coded and issued upon receipt of monies.
- Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
- Stamp ‘PAID’ including cheque number on all such documents once payment has been processed
- Reconciliation of USD bank account and preparation of spreadsheets to upload stage ready for review monthly.
- Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
- Before filing, ensure that all documents have been stamped ‘PAID’ including cash payment reference details.
- Preparation of excel and SUN journals, ensuring these are fully supported and ready for review before upload
- To act as a bank agent.
- Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
- Work closely with Finance Interns/Volunteers and train them on finance policies and procedures
- Assist in preparation of grants accruals at grant close out
- Preparation of corrective journals and assisting in loading of journals as and when required
- Any other duties as may be assigned by supervisor.
A bachelor’s degree in Finance/Business Administration with minimum CPA II qualification
Required Experience & Competencies
- Work experience in a similar position.
- Knowledge in Excel
- Knowledge of SUN accounting software applications is an added advantage
How To Apply
Click here to apply
Note, only shortlisted candidates will be contacted. Application deadline 10th January, 2019.
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.
Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email:IRCKenya@rescue.org or report to the nearest police.