County Finance Assistants Job at ABT Associates

Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1.

Supervisor: Country Finance and Administration Manager

No Required: 2 (1 Migori and 1 Homabay)

Overall Purpose: The major purpose is to support the Country Finance and Administration Manager in collecting the required information from county sites for processing payment of sub-county spraying staff in addition to observing proper accounting procedures, systems and internal controls in Sub-county field stations.

Responsibilities for the County Finance Assistants Job

• Assist in developing a database of all field staff involved in the county spraying
• Ensuring that the daily work logs are completed and submitted by team leaders and supervisors.
• Obtains and maintains personal information from all county spray teams which is used in administering their pay e.g. ID number, telephone numbers, etc.
• Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments; calculate wages, and pay adjustments in the payroll process.
• Assist in review of the financial data from field stations by verifying the accuracy of information/support documentations and reasonableness of costs.
• Organize the financial document filing system for the county.
• Ensure payments are processed in a timely manner as per the payment schedule
• Communicate with finance clerks via email and phone to ensure information required for payments is captured and processed correctly
• Research and resolve any payroll or vendor payment issues
• Data entry on payroll and vendor registry
• Provide high level of customer service to all staff and external vendors of the organization
• Maintain strict confidentiality as it relates to all information.
• Aid in generating ad hoc reports from multiple financial systems
• Assist in verifying and processing of payments
• Perform other ad hoc projects duties as assigned by supervisor

County Finance Assistants Job Qualifications

• Training in accounting/finance or its equivalent preferably CPA (K)
• Additional 1 year experience working as an account clerk in a busy professional environment

Knowledge, Skills and Abilities:

• Proficiency in English and Kiswahili.
• Knowledge of payroll processing and reporting
• Excellent levels of numeracy and computer literacy
• High accuracy and productivity
• Strong organizational skills
• Financial services operations or administrative experience a plus
• Must have the ability to multi-task
• Working knowledge of Microsoft Outlook, Word and Excel
• Strong presentation and facilitation skills
• Ability to use spreadsheets and other accounting software
• Strong interpersonal skills and ability to work in a team

How to Apply

Interested candidates are encouraged to send a cover letter and updated CV to Kenya_IRSJobs@abtassoc.com with the title of the position being applied for in the e-mail subject line e.g. “Environmental Compliance Assistant” and specify the location/ward preferred by COB Wednesday, September 12th, 2018.

Please note that where there are multiple duty locations indicated for a position advertised above, the candidate is encouraged to state the most preferred duty location in the subject line as well.

Only shortlisted candidates will be contacted.

Equal Opportunity Employer: As an equal opportunity/affirmative action employer, Abt Associates is committed to fostering a diverse, multicultural work environment where our employees respect one another and share a commitment to our firm’s values, mission, and strategies.