Administration & Logistics Officer Job at Danish Refugee Council

DRC has been operating in Kenya since 2005, where we assist refugees and displacement-affected communities in Dadaab, Kakuma, Kalobeyei, Nairobi and Mombasa through protection and livelihoods activities to enhance their self-reliance and expand opportunities for a dignified life. DRC provides both humanitarian assistance and longer-term development support to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations

The Logistics & Administration Officer will provide management of and direct supervision to the Human Resources, Administration, Logistics and Procurement functions of the DRC Kakuma field office. You will be expected to work closely with the Finance Officer as well as the Team Leaders of various departments to ensure that all planned organizational objectives and goals are reached in timely manner, within spending limits, and according to DRC protocols.

Main Duties And Responsibilities

Administration and Human Resources:

• Directly manage all Human Resources, Logistics, and Procurement staff in DRC Kakuma;
• Ensure that Key Performance Indicators under Administration and Human Resources are compiled on a timely basis and are achieved as planned;
• Ensure that all administrative related files and systems are accurately maintained.
• Ensure direct supervision and management of staff in the relevant areas of responsibility
• As needed and as funding will allow, assist with the recruitment, on-boarding, and subsequent management of all Support Unit staff.
• Supervise and evaluate the performance of all support staff.
• Lead regular scheduled meetings with all support staff.
• Ensure effective performance management for support staff.
• Ensure all other staff complete their annual performance on time. Responsible for ensuring these documents arrive in Nairobi on time.
• Ensure that the Support Unit team is working in a harmonized manner and there is consistency in application of policy; identify and implement mechanisms to ensure cooperation, communication and teamwork.

Logistics/Procurement

• Establish and maintain strong internal control for procurements and inventories.
• Verify that logistics and procurement policies are appropriately implemented, documented, disseminated and required compliance monitoring processes are effective.
• Assist Logistics and procurement staff in working effectively with other units to improve planning and resource utilization. Work with program staff to ensure procurement planning, identification of operational support needs and transition planning.
• Ensure procurement of goods, services or works are in line with DRC and donors rules.
• Ensure the maintenance of accurate inventory list
• Ensure proper management of stores and stock movement
• Ensure existence of proper systems for fleet management, fuel management, generators maintenance, office and guest houses maintenance and warehouse records tracking;
• Ensure that Key Performance indicators under Logistics/Procurement and IT are Compiled On Timely Basis.

Drc Core Competencies

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Requirements

• Bachelor’s Degree in a relevant field: Business Management, Public Administration, Commerce, Human Resource Management, Logistics and Supply chain Management, etc. Professional qualification such as CPA, ACCA, CIMA, MBA, or equivalent is an added advantage
• At least 5 years of experience working in the Administration/Logistics/Human Resources department in an NGO/INGO, three of which at Officer level or higher;
• Excellent planning and budget development skills for multiple-donor environments;
• Demonstrated experience and skills in capacity building and mentoring of supervisees;
• Previous experience program managing support services in busy NGO environments and management of multi-functional teams;
• Previous experience in a refugee set-up and work in harsh environments;

How To Apply

Qualified candidates are invited to submit their applications which should include a 1-page cover letter clearly stating their motivation and qualifications and a CV.

Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.

We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Applications should be sent no later than: 5th February, 2018

If you have questions or are facing problems with the online application process, please contact job@drc.dk

Danish Refugee Council does not charge any kind of fee at any stage of the recruitment process nor does it use recruitment agents.