Procurement Assistant Jobs at Lutheran World Federation

Job Description

Lutheran World Federation/Department for World Service Kenya/Djibouti Program is seeking to recruit Kenyan nationals for the above position, to be based in Dadaab Refugee Camp (Ifo 1, Ifo 2 and Dagahaley).

The Primary school SNE teacher will be responsible for developing and fostering appropriate skills and social abilities to enable SNE learners achieve optimum development according to age, ability and aptitude.

He/she will work hand in hand with the Senior Education Officer, Education Officer, other Education Officers and other Sector staff to facilitate learning and improve proper curriculum implementation in school.

Procurement Assistant NGO Job Responsibilities

• Sourcing quotations from our pre- qualified suppliers and analyzingthem.
• Ensuring right descriptions of items and sample are provided where necessary
• Processing documents for several signatures as required by the policy.
• Providing Clerical services such as purchase orders writing and record keeping in both books and Computer.
• Providing systematic and organized filling system for all reports
• Preparation of payments on time such as forwarding all serviced invoices to Finance for payments
• Making all follow ups with suppliers to supply goods within the time given.
• Sending out tenders and preparation of selected tenders Contracts when necessary.
• Ensuring the right goods are bought at the right quality and the right quantity.
• Making follow ups to suppliers payments to ensure that they are paid on time and no delays in supplies
• Notifying the program any changes in prices in the market in case it arises.
• Making sure that any complaints launched by the suppliers are escalated to the management.
• Notifying the suppliers any changes in the management operations on time.
• Organizing of catering roasters in a systematic order to empower Host/Refugee vendors in Catering Services in case of any workshops done in the Camp/host locations.
• Liars with Nairobi Procurement to ensure that all goods bought in Nairobi reach Dadaab on time when they are needed.
• Labeling of both files and books according to procurement documents.
• Preparation of weekly reports, monthly reports, annual reports and any other reports as required by the logistics Officer.
• Organizing and prepare all training documents and prepare women for the training on time.
• Issuing of all ready Contracts and PO, s to the contractors and suppliers.

Qualifications for the Procurement Assistant NGO Job

• Bachelor’s Degree or four (4) years of relevant paid experience in lieu of a Bachelor’s Degree required.
• Diploma in procurement or Purchasing and supplies Management
• Required relevant work experience:3 years
• Required skills: Procurement; Operative management; Reporting; Stock and inventory management; Logistics

Personal Attributes:

• High level of motivation, integrity, commitment and professional responsibility.
• Ability to tolerate cultural, educational and religious diversity in the work place
• Excellent communication, time management, organization and presentation skills.
• A good team player with high degree of initiative, flexibility and tolerance.

How to Apply

Applications should reach the undersigned by close of business on 5^th December 2017 and must include full contact details of 3 referees.

The Human Resource Manager, Lutheran World Federation Kenya-Djibouti, Email: lwf.nbi.kenya@gmail.com

Kindly indicate the position you are applying for on the subject line.

Only shortlisted candidates will be contacted.

Start date of the successful candidates is January 2018.

LWF World Service is an equal opportunity employer, irrespective of gender, race or religious affiliation. LWF World Service is a signatory to the Code of Conduct for humanitarian agencies.

Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.