Objectives

• Company policies and procedure manual
• Company mission, vision and objectives
• Formulate hiring Policy and format contracts
• Update the personal files and employment records, this includes
• Job related guidelines and descriptions
• Staff positioning / benefit within the organization
• To create soft database to monitor inventory of all staff with necessary particulars, performance rank etc
• Formulate the companies polices and procedures
• To implement new policies and procedures with due consultation and help of various managers at head office and branches
• Draft letters for various HR related issues both ongoing and expected to occur frequently
• Participate in the preparation of Human resources Budgets in liaison with others Managers and line managers regarding the same

• Assist in hiring based on HOD’s / MD request, like pending requests: Speed in feeling, quality of people recruited and with minimum cost will be a challenge
• Look for out sourcing non-core activities
• Ensure effective induction and other training needed with due consideration of Automobile industry
• Ensure balanced, skilled, dedicated Human Resources management
• Daily attendance, their leave record, record with the time keeping. And their behavior for the work
• Manage the timely and effective disciplinary process and make sure it’s appropriate reporting and recording
• Make sure that no new staff joins the union, if they are hired as casuals or on contract basis

• Coordination and contacts with CBA Union, FKE, ministry of labour etc to facilitate effective work environment
• Explanations, communication and other due processed are being followed but need to be understand the urgency, importance and materiality of the requirement
• Make sure all employees are comfortable with the working environment and ensure that we can meet their rightful expectations
• Organize interdepartmental and Branch Managers meetings on periodical basis
• To coordinate / assist the various activities outside normal routine work like
• To introduce creative ways to increase efficiency at the work place
• To work out cost effective retrenchment / retirement plans and their budgets and dues. It includes workmen’s compensation or any other statutory dues
• Deal with any dispute (with the help of MD / GM, if needed) that may arise either with the union or interdepartmental, customers or any others
• Guidance toward advertisement and procuring advertising material
• Recording complains and suggestions from customers and corrective measures

• Inventory of all legal cases
• Procure the necessary operating licenses from the industry regulator and participate in ensuring that the company fulfills all relevant statutory and regulatory requirements and carryout research on legal problems affecting the company
• Participate in debt recovery out of award from the court or default in payment of company’s liability
• Conduct training on periodical basis on our legal exposures and procedures
• Inform the management and provide timely guidance about any new law or regulation if applicable to us, with or without being consulted
• Review and give your opinion on any contract / agreement given to you for your advice. And suggest / negotiate or better terms if possible
• Draft letters for legal issues and debt collection like polite reminder, second reminder and so on.
• To deal with fraud, theft, shortages, collusion and any other crime done either by our staff or otherwise

• Management and safekeeping of company’s debt exposure and securities for the same
• Insurable exposure and appropriate, cost effective coverage of same
• Companies warranty risk of the product and services offered and ensure the compliance, and also the repeat jobs
• Organize and arrange the staff functions for various activities
• To coordinate the Company’s security function
• To monitor company’s vehicles
• Coordinate the implementation of ISO certification for efficient office procedures and reporting of activities.
• Control and distribution of office supplies and equipment. Ensure timely maintenance, inventory record to avoid wastage and excessive buying
• Staff moment record
• To work on improvement in infrastructure approved by the management
• Provide Gaudiness for the MIS and ensure its implementation at all level
• Regular update to management on various issues pending for actions
• Develops action plans, utilizing processes and practices that are convenient and generally acceptable to all parties involved to ensure dissemination of information to all divisions of the business.
• Supports the General Managers in the design and implementation of customer service oriented schemes to enhance the satisfaction of both internal and external customers
• Provide legal advice to various company departments and draft local and international contracts
• Negotiate dealership/ distributorship agreements and draw leases for properties rented by the company
• Draw leases for properties rented by the company and ensure proper records are maintained of important documents
• Formulate, draft and review the company’s various agreements
• Ensure the company complies with relevant statutory requirements and carryout research on legal problems affecting the company.
• Procure the necessary operating licenses from the industry regulator and participate in debt recovery, serving court processes and represent the company in legal proceedings
• Participate in the preparation of statements of witness, attend court hearings and liaise with the company secretary in issuance of comprehensive instructions to external Lawyers on matters assigned to them
• Coordinates personnel work including interpretation and processing of entitlements, workmen’s compensation claims and maintenance of various personnel records and files which include leave, medical and other correspondence
• Coordinate positions and responsibility changes, institute staff attitude change surveys, identify and effect changes on critical issues as agreed with our Human Resources policies
• Participate in the preparation of Human resources Budgets in liaison with other Human resources Managers and line managers regarding administration issues
• Manage the disciplinary processes in various sections of the business ensuring that best practice principles are followed in order to have fairness and avoid unnecessary potential industrial disputes
• Requisition of office supplies and equipment and arranges for control of distribution and maintenance of appropriate inventory records to avoid wastages and excessive buying

• The work requires understanding of a broad range of Human resources, especially performance management and Change management in a fairly dynamic operating environment
• The work includes a large proportion of non routine roles. The work is carried out under guidance from the Managing Director and the board
• A diverse range of tasks which include policy formulation; management of staff; monitoring performance; MIS delivery; and human resource procedures
• These require professional and managerial skills
• The work is non routine; it requires creative thinking and considerable judgment with relatively little guidance from defined policy guidelines. The position formulates policies for approval by the board
• Reference to the Managing Director and other key Managers is essential on matters of long term significance, for instance when signing agreements with the union
• Proficiency in status is required for interpretation and application to ensure company’s compliance
• Contacts with other managers on matters of fairly technical nature are frequent and involve the exchange and interpretation of information in handling statutory and legal issues
• The position can make decisions with frequent reference to the Corporation Secretary
• Impact of errors can have long term adverse effects on the company and on it’s financial status
• The work impacts on overall performance of Human resources and errors though may not be immediately noticed can have adverse long term effects on the business. For example poorly negotiated union agreements or lack of proper adherence to recruitment policies and procedures
• Supervision of lower level staff, work errors can have adverse short term effects, for example incorrect claims etc
• The position contacts other Human resources professionals within the Local Automobile Industry, Federation of Kenya Employers, Central Organization of Trade Unions, Ministry of Labor and other government agencies.