Busara has worked with a variety of researchers and policy-makers across multiple sectors, working to unpack mechanisms in the lab, apply them in the field, and ultimately inform policy to make programs more effective.
 

• Maintain communication with Busara’s HR department and share necessary information.
• Process all annual statutory returns including tax, national pension and hospital fund.
• Coordinate staff training and provide relevant support to all training interventions.
• Ensure appropriate leave authorization and administration as per policy
• Provide general office coordination for the HR office

• Provide administrative support during the recruitment process including, preparation of job adverts, circulation of job advertisements, receiving applications, communication to candidates as well as recruitment panels throughout the recruitment process.
• Facilitate administrative logistics for the offer, acceptance and induction processes (including offer letter, contract and pay authorization document; processing of work permits and travel documents for Busara Kenya staff, as well as moving and settling in duty station).
• Process all general applications as per set procedures and maintain general applications roster/data base.
• Administer Busara Kenya benefits including pensions, staff life and insurance schemes, as well as staff pension fund.
• Participate in the on-boarding/orientation process.
• Conduct exit interviews for staff leaving Busara as per the HR Policy.

• Update the senior management on all staff contract status and advice as needed.
• Liaise with line managers regarding contract periods and advice on actions that need to be taken for new hires and termination of contracts.
• Ensure that all staff have current/valid contracts on file.

• Work with senior management to facilitate mid-year, end year and end of project evaluations for each employee.
• Ensure the evaluation process is properly recorded and documented.

• Support the accounting department in generating the monthly payroll.
• Ensure Medical Insurance records are updated and the Insurer is informed of such changes as required.

• Ensure workmen compensation records are kept up to date and that the Insurance Broker is informed of any changes.
• Liaise with Managing Director to ensure health and safety policies are in place and enforced, and incident report forms are followed up and maintained.

• With guidance from the Head of Staff, give support to management on the due process of handling all disciplinary issues involving staff.
• Facilitate and/or document handling of disciplinary procedures.

• Makes relatively significant decisions with regards to work responsibilities and is accountable for them.

• High responsibility on staff files and data

• Computer, printer

• Degree in Human Resource Management or Business Administration or relevant field and a Higher Diploma in Human Resource Management will be an advantage

• Knowledge of modern office procedures.
• Knowledge and exposure to personnel Management.
• Ability to operate modern office equipment.
• Good interpersonal and people management skills, computer literacy.
• Attention to detail.
• Organization and coordination skills.
• 2 years’ experience in the same field

• Mature and confident personality