Specifically, the incumbent will:

• • Provide support to the FAO Representative in the areas of administration, finance and budget control;
• • Maintain financial records and monitoring systems of the Representation and monitor project and programme accounts; supervise and/or maintain Imprest Accounts; ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent; and, report variations from budgets;
• • Organize and/or retrieve, enter, select and analyze data from a wide variety of sources, including especially FAO’s corporate systems and databases;
• • Issue financial and administrative correspondence for the Representation; maintain a filing system; and provide Registry with master files containing key documents;
• • Prepare recurring reports on programme, project and office accounts; prepare special reports for budget preparation, audits, and similar requirements; and, liaise with local banks and financial institutions;
• • Monitor the receipt of Government contributions and ensure that all procurements and custom clearances for programmes, projects and the office are properly requested and obtained;
• • Brief local and international staff, experts, and consultants on specific aspects of allowances, salaries, financial matters, contracts, recruitment, etc.
• • Ensure the compliance with the Organization’s security guidelines (Minimum Operational Security Standards-MOSS, Minimum Operational Residential Security Standards – MORSS, and the UN/FAO Warden System), and,
• • Perform other related duties as required.

• University degree in a field related to business or public administration and extensive work experience in relevant areas.

• Minimum of three years of professional experience in the field of management, administration, accounting, budget or financial management, including supervisory experience and exposure to personnel management.

• Working knowledge (level C) of the FAO official language used for communication within the country (English) and working knowledge of the most widely used local language.

• Extent of experience in the field of office management and administration including supervisory experience
• Extent of knowledge of UN standard operational rules and procedures and project / programme administrative management procedures
• Extent of knowledge of FAO’s corporate systems and databases, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field
• Proven ability to communicate clearly and concisely both in writing and orally
• Demonstrated ability to work effectively in a team
• Demonstrated problem solving skills