Save the Children Financial Accounting Assistant (Payables) Job Opportunity in Nairobi Kenya October 2013


Financial Accounting Assistant – Payables
Kenya Country Office
Team / Programme: Finance
Location: Nairobi
Grade: TBC  (Competitive Package)
Post Type: National or International
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:
The Financial Accounting Officer, Payables is responsible for the day-to-day bank payables in the Nairobi office, while assisting in the operation of SCI accounting systems to ensure the finance team meets its responsibilities.

Scope of Role:

Reports to: Finance Manager

Dimensions: Save the Children has supported children in Kenya since before its Independence in 1963 and has had a consistent operational presence in the country since 1984.

We provide support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights governance, education, Health, HIV/AIDS, Livelihoods, Nutrition and WASH. Save the Children has an operational presence in Dadaab Refugee Camp, Garissa, Mandera, Meru and Wajir.
Currently, we have a staff complement of approximately 260 staff and a confirmed budget of approximately US$18 million this year.

Staff directly reporting to this post: None

Key Areas of Accountability:

Make various payments

  • Make payments through Accounts Payable module in Agresso through the remittance process
  • Supplier payments by cheques and through electronic banking as per the authorization, approval of Budget Holders and in accordance with Save the Children’s financial management policy
  • Maintain a bank Monitoring report and ensure there are sufficient funds before payments are released
  • Make payments against serially pre-numbered payment vouchers and on a timely manner.
Ensure that payments made on behalf of other SC Programmes have the necessary authorization and approved budget codes.
  • Maintain a schedule of regular utility bills and follow-up on bills to ensure they are paid before the due date
  • Update the schedule regularly
  • Escalate any unresolved issues or pending queries
  • Maintain creditors invoices record for ease of reconciliation
Recording of Receipts
  • Income or any receipts though the bank are properly recorded against serially pre-numbered receipt vouchers.
  • Such receipts are properly coded for processing
  • Recording of any debts received using appropriate finance records
Processing and transferring Field offices Cash requests
  • Ensure prior approval from relevant Managers and necessary reviews in line with the monthly forecasts
Assist the wider finance team in in meeting its responsibilities in: 
  • Audit preparation – tracing documentation
  • Ensure internal controls are maintained within the programme
  • Working with other teams (HR, Logistics, etc)
Skills and Behaviours (our Values in Practice)
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
  • Honest, encourages openness and transparency
Qualifications and Experience
  • Full or part qualified in a recognized professional qualification in Accounting (CPA, ACCA). An undergraduate degree in Finance or Accounting will be highly desirable.
  • Recommended a minimum of 3 years experience within a busy working environment such as INGOs
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching
  • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
  • Excellent computer skills especially in MS Excel spread sheets and MS Word.
  • Strong results orientation, with the ability to challenge existing mindsets
  • Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
  • Ability to present complex information in a succinct and compelling manner
  • Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • Fluency in English, both verbal and written, preferred
  • Commitment to Save the Children values
How to Apply

The application process is now open and will close on 11th October 2013 at 5.00 p.m.

To apply for this position, please send a short cover letter and CV to  indicating the position title on the subject line.

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