Role Purpose: The Financial Accounting Officer, Payables is responsible for the day-to-day bank payables in the Nairobi office, while assisting in the operation of SCI accounting systems to ensure the finance team meets its responsibilities.
Reports to: Finance Manager
Dimensions: Save the Children has supported children in Kenya since before its Independence in 1963 and has had a consistent operational presence in the country since 1984.
Staff directly reporting to this post: None
Key Areas of Accountability:
Make various payments
- Make payments through Accounts Payable module in Agresso through the remittance process
- Supplier payments by cheques and through electronic banking as per the authorization, approval of Budget Holders and in accordance with Save the Children’s financial management policy
- Maintain a bank Monitoring report and ensure there are sufficient funds before payments are released
- Make payments against serially pre-numbered payment vouchers and on a timely manner.
- Maintain a schedule of regular utility bills and follow-up on bills to ensure they are paid before the due date
- Update the schedule regularly
- Escalate any unresolved issues or pending queries
- Maintain creditors invoices record for ease of reconciliation
- Income or any receipts though the bank are properly recorded against serially pre-numbered receipt vouchers.
- Such receipts are properly coded for processing
- Recording of any debts received using appropriate finance records
- Ensure prior approval from relevant Managers and necessary reviews in line with the monthly forecasts
- Audit preparation – tracing documentation
- Ensure internal controls are maintained within the programme
- Working with other teams (HR, Logistics, etc)
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Honest, encourages openness and transparency
- Full or part qualified in a recognized professional qualification in Accounting (CPA, ACCA). An undergraduate degree in Finance or Accounting will be highly desirable.
- Recommended a minimum of 3 years experience within a busy working environment such as INGOs
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Excellent computer skills especially in MS Excel spread sheets and MS Word.
- Strong results orientation, with the ability to challenge existing mindsets
- Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
- Ability to present complex information in a succinct and compelling manner
- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
- Fluency in English, both verbal and written, preferred
- Commitment to Save the Children values
The application process is now open and will close on 11th October 2013 at 5.00 p.m.