Agency for Peace and Development (APD) Finance and Admin Manager Job Vacancy in Kenya 2013
APD Finance Department is responsible for all financial functions in all APD offices operating in Kenya/Somalia, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The APD Finance Department ensures compliance with donor regulations as well as APD’s internal policies and procedures.
In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Executive Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary:
Working in the Finance Department under the direction of the Executive Director, the Finance Manager will oversee the day-to-day financial operations of the entire program by providing financial & accounting leadership to all finance offices.
This position will ensure that all finance-related functions and activities are performed in timely manner and with no disruptions.
- Oversee and manage the daily accounting and finance functions for the APD program including the timely recording of transactions, cash management, banking, inventory, payroll, receivables, and payables.
- Plan and implement systems for financial operations in both the main office and the field offices in accordance with the APD Field Finance Manual and donor regulations, including systems for cash-flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
- Participate in the hiring, training, development, employee relations, performance management, and supervision of all finance staff.
- Maintain banking relations and plan for and monitor country cash-flow requirements to ensure the smooth implementation of all projects and programs.
- Provide support to the preparation of monthly standard accounting submissions, including general ledger files, account reconciliations, expenditures by cost-centre/project, required sub-grantee reporting, as well as other financial information, in a timely and accurate manner.
- Provide the respective monthly management reports to the executive Director, Programme coordinator and Program Managers, including expenditure by cost-centre/project/office, consolidation of sub-grantee reporting, and other financial information, in a timely and accurate manner.
- Develop annual fiscal year budgets and develop and implement grant budgeting and forecasting systems with the program staff.
- Perform internal audits and reviews as required to ensure compliance to APD and donor requirements.
- Keep abreast of donor policies, procedures, rules & regulations; and compile and update applicable local procedures and policies; and train APD staff and partners on the same.
- Review and monitor partners’ financial reporting and compliance.
- Provide technical assistance to partners as necessary to ensure high levels of compliance.
- Maintain appropriate local insurance covers to ensure that APD is not at risk.
- Analyze compensation packages, taxation and statutory requirements, and all HR benefits making sure that APD takes to account the comprehensive financial impact of such obligations and benefits.
- Develop, maintain, and implement local office policies and procedures for finance and accounting and make sure that all staff are aware and are trained on compliance.
- Ensure that all procurement of goods and services complies with APD procurement systems, policies, and procedures.
- Be prepared for frequent field trips (minimum 30% of the time) and for any urgent response (within 24hours); Conduct himself/herself both professionally and personally in such a manner as to bring credit to APD and to not jeopardize its humanitarian mission.
- Any other duties as assigned.
- Bachelor’s degree in Commerce, Finance, or Accounting. (A relevant master’s degree will be an added advantage)
- Certified Public Accountant of Kenya (or equivalent)
- At least 2 years’ experience as a finance manager or senior accountant in National/ international NGO. Experience managing donor funds, especially UN.
- Excellent budgeting skills and experience.
- Excellent experience preparing financial management reports and donor reports.
- Good skills in analysis of financial data to provide informative reports to non-finance managers.
- Strong accounting skills and experience in managing general ledger, journal entries, payroll, payables and receivables, and balance sheet.
- Excellent people management skills.
- Advanced computer user skills in MS Office programs, particularly Excel.
- Very good experience using various financial accounting software.
- Strong organizational skills as well as attention to detail.
- Excellent oral and written English skills
Interested candidates who meet the above minimum requirements should submit a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to: apd_hqs@yahoo.com copying to info@apd.or.ke on or before Wednesday 21st August , 2013-16hrs.
Please do not attach any certificates! Applicants must clearly indicate on the email subject field; “Finance and Admin Manager”.
Applications without this subject heading will not be processed. Only Qualified short-listed candidates will be contacted.