Protocol Assistant Job Vacancy at International Finance Corporation (IFC) in Nairobi Kenya 2013
The International Finance Corporation (IFC), the private sector arm of the World Bank Group, promotes sustainable private sector investment in developing countries as a way to reduce poverty and improve people’s lives.
In addition to providing long-term financing to clients, IFC also provides a wide range of advisory services to support private sector development in member countries.
The IFC Nairobi office is seeking to recruit a suitably qualified candidate to fill the position of a Protocol Assistant responsible for a wide-range of protocol related functions in an expanding office.
The scope of work will include the following duties and responsibilities:
- Liaising with relevant Ministries, Government Departments and International staff members on matters relating to Residence, Entry Permits, Re-Entry Pass, Referred Visas and Entry Visas to and outside Kenya, as well as other diplomatic issues and processes.
- Build diplomatic and protocol networks for IFC
- Meet and escort visiting VIPs arriving at the Airport
- Process documents for procurement of duty free items
- Process documentation for Value Added Tax Exemption
- Process and follow up with the relevant Ministries on visa requests for staff coming from countries with no Kenya diplomatic representation.
- Liaise with HR on matters relating to staff contracts and entitlements.
- Brief new staff members on visa and immigration requirements of the Host Country
- Process Drivers Licenses including renewals
- Process Personal Identification Number (PIN)
- Process diplomatic identification cards for new staff
- Process Pro1B Form and other shipping documents for duty free importation of Goods.
- Process Pro 1B Form for Vehicle Importation Duty Free & Duty Paid including obtaining Diplomatic License Plates or Civilian License Plates
- Process Transfer of Vehicles; Duty Free to Duty Free and Duty Free to Duty Paid
- Process Pro 1C for duty free disposal
- Process Staff Notification of Departure
Selection Criteria/Competencies
- High School Diploma with relevant training in International Relations and Communication (PR).
- Three years of relevant work experience in the areas of protocol in Diplomatic Mission or an International Organisation.
- Demonstrates knowledge of protocol related requirements and administrative processes and procedures
- Demonstrates professional competency and mastery of subject matter; efficiency and commitment in meeting deadlines and achieving results
- Adequate knowledge and experience with relevant computer software (MS Office suite and Lotus Notes).
- Ability to draft a wide range of correspondences, speak and write clearly and effectively and tailors language, tone, style and format to match audience
- Sound planning and organizational skills and ability to prioritize and deliver assignments as required
- Good judgment and tact when handling sensitive issues.
- Self-driven with ability to work independently.
To submit your application online, please visit www.ifc.org/careers and click on “Current Opportunities”.
No telephone calls, faxes, or hard copies of resumes will be accepted.
Closing date for applications: August 17, 2013.
Please note that ONLY short listed candidates will be contacted.