County Assembly Clerk, Deputy Clerk, Clerk Assistants, Hansard Editors / Reporters, HR Officer, Finance Officer and Accountant Jobs at Kiambu County in Kenya 2013

(KCASB 12)

• The Accounting Officer/ Authorized Officer for the County Assembly;
• Secretary to the County Assembly Service Board of Kiambu;
• Responsible for implementation of all policy decisions of the County Assembly Service Board;
• Responsible for Enhancing public understanding and knowledge of the work of the County Assembly and increasing public accessibility;
• The Principal Adviser on all legislative procedures, practices, conventions and traditions to the Speaker of the County Assembly, other Presiding Officers and to all Honorable Members;
• The Chief advisor to the Speaker in the exercise of all powers and functions that belong to the Speaker and through the Speaker, to the House. He acts under authority and takes decisions in the name of the Speaker. Orders passed by the Clerk are orders in the name of the Speaker, and the latter accepts full responsibility for those orders
• Responsible for marshaling all legislative measures passed by the County Assembly.

• Is a citizen of Kenya;
• Holds a degree from a university recognized in Kenya or its equivalent;
• Has had at least five years relevant professional experience;
• Meets the requirements of leadership and integrity set out in Chapter Six of the Constitution;
• Has obtained the approval of the County Assembly upon a
• recommendation of the County Assembly Service Board.

• General supervision of all Departments;
• External relations including international, inter-county Assemblies relations, conferences and protocol affairs;
• Enhancing public understanding and knowledge of the work of the County Assembly, increasing public accessibility and awareness and the operations;
• Offering procedural advice to Mr. Speaker, other Presiding officers and Members of County Assembly as required and overseeing the proceedings of the House;
• Preparation and presentation of orientation programmes for newly elected members of County Assembly;(vi) Introduction and management of county Assembly internship programme.

• Meritoriously executed supervisory duties and responsibilities in a related organization for at least three (3) years;
• Served in, and shown proven and enduring flair for parliamentary procedure and practice, and have wide experience on the role, functions and operation of a legislature or local authority, through exhaustive service in all spheres of a legislative body;
• Attended a senior management course from a recognized institution;
• A degree in a relevant field from a university recognized in Kenya.

• Assisting in ensuring adherence to parliamentary procedure, practice, conventions, tradition and etiquette;
• Research involving search for fresh information / facts by consulting appropriate sources like documents or persons;
• Offering administrative services to the various types of County Assembly committees, including the County Assembly Service Board;
• Organizing activities pertaining to seminars and conferences for members of County Assembly and staff;

• A degree from a University recognized in Kenya in any of the fields in law, engineering, finance, management, Economics, education, planning, development studies, gender studies and accounting;
• Demonstrable flair for Commonwealth and Kenyan Legislative procedure;
• Demonstrable interest and commitment to the aims, objectives and principles of a devolved legislature;
• Good command of spoken and written English and Swahili coupled with demonstrable report writing skills.

• Undergoes initial introduction to the operations of Commonwealth Parliaments and undertakes inductions and a guided on-the-job-training for a minimum of two years;
• Is closely supervised and guided by the immediate senior Clerk, who exposes the officer to rudiments of parliamentary procedure, practice, convention, tradition and etiquette;
• Is assigned general duties to carry out responsibilities within the Legislative and Committee Services.

• A Bachelor’s degree from a university recognized in Kenya; OR
• Certified Public Secretaries (K); OR
• A KNEC Higher National Diploma in Secretarial Studies.

• Responsible for co-ordination and production of the Hansard (Official Record of the County Assembly);
• Editing transcribed records, processing manuscripts, preparing accurate drafts;
• Maintaining a consistent and accurate Hansard publishing format;
• Maintaining an accurate database of Hansard publication;
• Development and maintenance of policies, rules, standards and procedures governing Hansard production;
• Maintaining links with Government Ministries/Department, the public media, and other Commonwealth Editors’ Associations and Unions

• Minimum of three (3) years work experience as a Hansard Reporter I OR
• Three (3) years experience in publishing in the public sector or in a newspaper with national circulation;
• Demonstrable knowledge and application of the Legislative Standing Orders and functional roles of legislative committees;
• Demonstrable management and organizational skills;
• A Bachelor’s degree in Communication /Languages, or in social sciences with a C + (Plus) in English/Swahili.

• Translation;
• In charge of Hansard Reporters, from whom the officer will be receiving transcripts and sound recordings;
• Checking and amending transcripts for conformity with acceptable Legislative styles;
• Approving transcripts for printing;
• Compilation of indexes;
• Carrying out research.

• Minimum of three (3) years work experience as a Hansard Reporter I OR
• Three (3) years experience in publishing in the public sector or in a newspaper with national circulation;
• Demonstrable knowledge and application of the Legislative Standing Orders and functional roles of legislative committees;
• Demonstrable management and organizational skills;
• A Bachelors degree in Communication / Languages, or in social sciences with a C (Plus) in English/Swahili.

• Undertaking independent verbatim reporting of County Assembly proceedings and those of relevant committees/functions within or outside the County Assembly;
• Preparing transcripts for editing;
• Sorting, checking transcripts from fellow officers and amending as necessary;
• Assisting in classification, custody, archiving, retrieval and crosschecking of documents against references.

• A Bachelor of Arts degree in Linguistics majoring in English/ Kiswahili from a recognized university/institution; OR,
• A Bachelors Degree in any of the Social Sciences plus at least a C+ in both English and Kiswahili in the Kenya Certificate of Secondary Education Examination or its equivalent qualification; OR
• A Higher National Diploma in Secretarial Studies (KNEC) with Typing II (50 w.p.m.), short hand III, Audio-typing I and II;
• Demonstrable knowledge of the workings of hansard reporting and legislative proceedings and committee systems;
• Excellent computer skills in Word Processing.

• Staffing, HR Planning, Promotions and Deployment;
• Compensation and regular job evaluation;
• Job performance entailing development of job description and specifications, performance appraisal, training and development, incentive structures and enforcing discipline;
• Employee relations and welfare issues;
• Development of HR Policy, Rules, Regulations and Policy, including Terms and Conditions of Service;
• Pursuant to the foregoing, develop and install the following systems:

1. HR Audit systems
2. Job Evaluation tools
3. Schemes of Service
4. HR Manuals
5. Payroll systems

• Served for at least five (5) years in a Human Resource Office in a legislative body or its equivalent in the public service;
• A Masters degree in Human Resources Management;
• A thorough understanding of Human Resource Management policies, regulations and employee relations;
• Demonstrable high degree of professional competence, administrative capabilities and initiative in the general organization and management of human resource;
• Understanding of labour laws and other statutes that impact on human resource management.

• Preparation of Budgets for the Recurrent and Development Votes for the County Assembly;
• Preparation of quarterly expenditure reports and forecasts as a basis for discussions with the County Controller of Budget for release of funds from the County Treasury Fund;
• Initiation of proposals seeking funds for additional expenditure and reallocation of voted funds during the year;
• Monitoring of expenditure and projects through vote controls, including program implementation on a periodic basis and ensuring that timely corrective action is taken.

• A degree in Economics, Finance OR CPA (K);
• Demonstrable professional competence in Financial Management in the public sector;
• A candidate must have satisfactorily served in a related position for a minimum period of three (3) years.
• Registration with ICPAK;

• Provision of financial information for decision making;
• Developing, for consideration by the Board, draft accounting policies, procedures, regulations and standards for operation and control purposes;
• Application of budgeted funds for operations and development;
• Sourcing and collection of funds for augmenting expenditure.

• Holder of a relevant bachelors degree OR CPA (K);
• Registration with ICPAK;
• Demonstrable experience in managing the accounting functions in a public institution.

Only shortlisted candidates will be contacted.