Chapter Administrator Job Vacancy in Kenya 2013

 

Job Description: Chapter Administrator

Regular and General Duties

Telephone, correspondence, postal service

Provide telephone answering service for members and public inquiry
Forward messages to appropriate parties and take follow-up action when warranted
Provide all mail/e-mail service and forward mail to officers/directors as necessary.
Make certain all interested parties have correct chapter mailing addresses,

E-mail addresses and phone numbers.

Order chapter stationery, envelopes, PC paper, ink cartridges etc. as needed.
Initiate written correspondence regarding membership and special meetings/Board meetings including sending membership packets to follow-up requests made by National or on a local level

Newsletters and membership mass mailings

  • Assist in producing newsletter/flyers and mail them out as needed on a timely basis.
  • Maintain mailing list/symposium committee list on personal computer.
  • Prepare mailings with postage and labels (approximately 250 pieces.
  • Coordinate drop offs/pickups with printer.
  • Prepare copies of Materials for any program attendees on request.
  • Issue Certificates of Attendance to appropriate parties.
  • Furnish Board members with copies of all pertinent records.
Symposium Responsibilities
  • Attend meetings, take down Minutes and provide copies to each member of committees.
  • Receive record and retain all reservations from exhibitors and attendees as they come in.
  • Deposit all monies and pay bills.
  • Provide updates of exhibitors and/or attendees as requested.
  • Receive and handle numerous phone calls.
  • Do agendas, postcards, set up place for meetings
  • Make arrangements for exhibit booths as needed.
  • Help direct, execute and coordinate administrative details relating to preparation and correspondence for Symposium.
  • Keep in contact to provide correct exhibitor names and any needed information.
  • Visit site or e-mail contact to complete all preparations.
  • Set up Chapter booth and act as receptionist evening for seminars and help finalize any preparations.
  • Attend Symposium all day and act as receptionist/trouble-shooter.
Filing System/Database
  • Set up and maintain filing system for all records/correspondence and maintain
  • Chapter information in general
  • Keep updated mailing lists for programs and symposium.
  • Keep copies of Newsletters/flyers in publishing program.
  • Equipment is owned by insert Chapter name but supplies and repairs are paid by Chapter Member
Accounting/Financial Reporting  
  • Pay all bills and receive all monies.
  • Maintain checkbook.
  • Record and deposit all income, reconcile bank statements and work with chapter treasurer to prepare reports, etc.
Liaison to National: Handle all telephone and written communication between chapter and National that comes to this address.

Special Projects: Work on any special projects that come up throughout the year, offer services to any board/committee member upon request.

Person Specification:

  • A track record of strategic leadership and successful delivery Working at board level or working closely with boards
  • Managing financial systems and budgets
  • Stakeholders and Partner negotiations
  • Knowledge, skills and abilities:
  • Broad sympathy for and a willingness to support Christian values and teaching
  • Absolute integrity and a willingness to uphold the cathedral’s values.
  • A serious commitment to the Chapter’s mission
  • Knowledge of the relevant IT and communications skills
  • Knowledge of essential management skills and processes such as health and safety legislation and employment law
  • Strong analytical powers with matching judgment
  • Ability to manage people and projects in a collaborative context
  • Exceptional people skills and personal impact – with an ability to engage with and influence a variety of different people
  • Strong oral and written communications skills and an ability to express complex ideas simply
  • Understanding of good business practice
Education:
  • Law graduate and business administration
  • Previous experience in a similar is desirable
Email: recruit@kenafricind.com
Deadline is Wednesday 7th Aug 2013



If you would like to Get email updates of a new Job Vacancies,Enter your email address down here :

Note: Activation required. After subscribing, please go to your inbox and click on activation link